Project Administrator (Construction/Electrical Services)

Utilize your project administration skills for a well-established, national electrical contracting company. You will be working at the Project site and occasionally at the office (both located north -eastern suburbs).

This permanent and full-time opportunity involves providing key support to Project Management Teams and is a central point for tracking project staff, project variations and setting up and maintaining project files. You will ensure all project information is up-to-date and readily accessible.

MON to FRI hours: Typically, an Early start and Early finish -for example, 6.30am-7am start, 3pm-3.30pm finish.

Your key responsibilities will include:

- Receiving all incoming correspondence for distribution and filing, and preparing all outgoing correspondence
- Attending and minuting meetings as required
- Invoicing, purchasing, claims schedules
- Preparation of Operation & Maintenance manuals
- Document control (including Quality Assurance), filing, report, and document preparation
- Support administration of labour requirements for projects including timesheet collation
- Administration and preparation for client/subcontractor correspondence review and submissions
- Management of shop drawings
- Tracking delivering of major items and setting up follow up schedules as well as other office supplies
- Setting up and managing project files




- Preparing schedules and maintaining registers
- Ensuring compliance with all required internal policies and procedures, including HSE requirements
- Administrative duties including data entry

Skills and experience required:

- Previous experience as a Project Administrator within construction services and/or electrical services
- Previous experience providing administration and coordination support for Tier One or Tier Two projects - e.g. - infrastructure: roads, rails, tunnels, or commercial, education, health or industrial projects or data centres
- IT literate with MS Suite, particularly with MS Excel, (experience with Greentree and /or MS Project is advantageous but not essential)
- Cert IV in Administration is preferred
- White Card/ GCI - General Construction Induction card preferred
- Excellent accuracy, attention to detail and the ability to follow routine processes

You will be offering high level project administrative support to both individuals and teams coupled with excellent attention to detail and time management skills. You will possess highly developed communication skills with the ability to confidently liaise with people at all levels including interfacing with the client. You will pride yourself on your solid work ethic and helpful, can-do attitude

Please note only shortlisted candidates will be contacted.

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📌 Project Administrator (Melbourne)
🏢 Red Appointments
📍 Melbourne