TheFederalCourtofAustraliaisgloballyrecognisedasanexemplarofjudicialdevelopmentwithanuncompromisingcommitmenttothequalityofitsservices.TheCourthascloserelationshipswithjudgesandcourtsaroundtheworld,particularlyacrossAsiaandthePacific.Sinceitsestablishmentin1977theCourthasplayedasignificantroleintheprovisionofassistancetoover50countries.Itsstrongcollaborativelinksandunparalleledaccesstonetworksandindividualsaroundtheworldprovideinvaluableresourcesinthedeliveryofhigh-qualityprofessionaldevelopmentandcapacitybuildingsupporttopartnerjudiciariesinbothbilateralandmultilateralcontexts.

Tosupportthiswork,theCourthasadedicatedInternationalProgramUnit(IPU),whichimplementsvariousinternationalcooperationprojects,includingtheAustraliaPacificJudicialPartnership(APJP)whichworkscooperativelywith15PacificIslandcourts(PICs). TheAPJPisamulti-yearprojecttoenhancethequality,accessibility,efficiencyandeffectivenessofjudicialandcourtservicesinPICs.TheAPJPwillworkcloselywithPICpartnersonnewandemergingneedsaswellascoordinatingwithregionalstakeholdersandconductingaseriesofactivitiestoprovidetechnicalandspecialistexpertisetosupportthecapacityofcourtswithintheregion.

TheInternationalProgramsUnitareseekingaProjectAdministratortohelpimplementactivitiesundertheAustraliaPacificJudicialPartnership(APJP)project.TheProjectAdministrator-APJPwillplayakeyroleinsupportingthedeliveryofInternationalProgramsUnit(IPU)activitiesandisresponsibleforcoordinatingandimplementingarangeofprogramactivities,includingprojectadministration,planning,communication,logistics,andfinancialadministration.TheroleworkscloselywiththeProjectCoordinatorandfinanceteamandrequiresexceptionalattentiontodetailandorganisation,communicationandademonstratedunderstandingofprojectmanagementprinciples.





KeyResponsibilitiesandDuties

TheProjectAdministratorwill:

- OrganiseandimplementasuiteofIPUactivities.Thisincludesplanning,communicationcoordination,administration,bookingandtrackinginternational/domestictravelandotheractivity-basedlogistics,
- Draftandcompilebriefings,communicationsandprojectmaterials,aswellascontributingtoactivityandprogramTrack,collateandmanageallquotes,invoicesforinternal/externalsubmission/acquittalsasrequired,
- Calculatepayallocations,probonocontributionsandallocatetaskcodestoprojectactivities,
- SupporttheCourt’sfinanceteamtomanageandprocesspaymentsefficientlyandeffective,
- Obtainquotes,makepaymentsincludinginternationaltransfers,andacquitexpenses,
- Establishandmaintainanassetandgiftregister,
- Maintainaccurate,up-to-dateandaccessiblerecordsofallquotations,invoices,completedfinancialtemplatesandotherfinancialdocumentationandinformationforauditingpurposes,
- Communicateinaneffective,timelyandprofessionalmannerinternallyandacrosscultures,
- SupporttheProjectCoordinatorwiththeimplementationofIPUactivities,
- Workcollaborativelyandcollegiallywithotherteammembers,includingoverseeingvolunteers;and
- AnyothertasksrequiredtosupporttheactivitiesandprojectsoftheInternationalProgramsUnit.

KeyRelationships

JudicialandcourtofficerswithintheFederalCourt,otherAustraliancourts,andpartnercourtsinothercountries,andtheInternationalProgramsUnit.





TheProjectAdministratorwillpossessthefollowingcompetencies(knowledge,skillsandattitudes)todelivertherole:

- ProjectManagement:administerandimplementactivitieswithinagreedtimeframes,budgetandtoahighstandard.
- BudgetManagement:monitorandacquitactivityexpenditureinlinewithapprovedbudgets,client/donorfinancialpolicyandvalueformoneyconsiderations.Complywiththefinancialrequirementsassociatedwithdonor-fundedinternationaldevelopmentprojects,andFederalCourtprocurementrules.
- Communication: EstablishandmaintainstrongandcooperativeworkingrelationshipswithallPartnerCourts,teammembers,stakeholdersandtechnicaladvisers.Effectiveinterpersonal,communicationandrelationshipbuildingskillswithstakeholdersofvariousseniority,internallyandacross cultures.
- Administration,logisticalandbudgetsupport:implementtheadministration,logisticsandbudgetarrangementsforthePJIPactivitiesinlinewithproceduralguidelinesandrules.
- Reporting:supportactivityandbudgetdonorandCourtreportingrequirements.
- Professionalism: deliverallactivitieswithahighlevelofprofessionalism,integrity,collegiality,attentiontodetailandflexibilityinadynamicenvironmentofchangingandcompetingpriorities.

FormalQualifications

Highereducationordegreeinbusinessadministrationorprojectmanagement;oratleast3years’experienceworkingwithintheinternationaldevelopmentsectorinasimilarrole.

SpecialRequirements

PotentialtravelinthePacificregion,includingremotelocationsmaybeavailabletosupporteducationandlearningopportunitiesindifferentculturalsettings.Flexibilitytoworkirregularhours,ifrequired,tomeetpeakworkdemands,particularlyduringtravel.

SelectionCriteria

- Atleast3years’experienceadministe

📌 Project Administrator (Brisbane)
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📍 Brisbane