Legal Practice Manager

About us

Wallumatta Legal is an innovative not-for-profit family law practice dedicated to supporting the “missing middle” — people who don’t qualify for Legal Aid but have some form of disadvantage and can’t afford private firms’ hourly rates.

We provide high-quality representation at low, fixed fees, with a strong focus on client outcomes and staff wellbeing. There are no billable hour targets. Instead, our culture is grounded in collaboration, professional growth and genuine impact.

With offices in New South Wales and Victoria, we are continuing to grow and strengthen the systems, services and partnerships that support our work and our long-term sustainability.

About the role

We’re seeking a Practice Manager to join Wallumatta Legal on a fixed-term basis to 30 June 2027 based in Sydney.

This is a broad, hands-on role reporting to the Managing Principal and working closely with our legal support team to support the day-to-day operations of the practice and help strengthen the systems and processes that sit behind our legal work.

The role spans practice operations, finance and administration. The Practice Manager will also support the Managing Principal with external providers, projects, marketing and business development. This role is well suited to someone who enjoys variety and taking ownership across different areas of a business.

In this role, you will:

- Coordinate the day-to-day operational needs of the practice across NSW and Victoria
- Work closely with the legal support team on administrative processes, systems and practice workflows
- Coordinate day-to-day financial administration, including client and trust-related financial processes, and liaise with our external accountants in relation to payroll, accounts payable and other finance matters
- Depending on your experience, assist with financial reporting, budgeting and forecasting
- Maintain and monitor key practice, operational and impact data to support management reporting, organisational decision-making and continuous improvement
- Coordinate onboarding, leave,



employee records and other HR administration and assist with recruitment
- Manage relationships with key suppliers, our IT provider and other external service providers
- Coordinate software, licences, equipment, facilities and other practice infrastructure
- Support funding and grant administration and reporting
- Coordinate insurance, WHS, compliance and key practice registers
- Support our university and institutional partnerships
- Coordinate practice improvement projects and the implementation of new systems and processes
- Support marketing activity, events, campaigns and website updates
- Support business development, referral activity and stakeholder engagement
- Help identify opportunities to improve efficiency and the way the practice operates

You won’t be expected to be a specialist in every area. We work with external accountants, IT providers and other professional advisers as needed. We’re looking for someone who can confidently coordinate these relationships, keep across the operational detail and know when to seek additional support or advice.

About you

We’re looking for someone who is organised, practical and comfortable taking ownership across a broad range of operational responsibilities.

You will ideally have

- Experience in law practice management, business operations, corporate services or a similar role
- Strong organisation, time management and attention to detail
- Experience coordinating multiple priorities, projects and external providers
- Confidence with financial administration and working with external accountants
- Experience with HR administration, recruitment and employee processes




- Excellent written and verbal communication skills
- Strong systems and technology capability
- Sound judgment and discretion
- A proactive approach and the ability to work independently
- Strong relationship-building skills and a cooperative working style
- An interest in improving systems, processes and the way a practice operates

Experience in a law firm or professional services environment would be highly regarded but is not essential. Experience with financial reporting, budgeting or forecasting, as well as marketing, business development, grants or stakeholder relationships, would also be advantageous.

Why join us?

At Wallumatta Legal, you’ll have the opportunity to make a real contribution to a purpose-driven practice at an important stage of its growth and development.

Here’s what you can expect:

- Meaningful work: support a practice focused on improving access to family law services
- Broad and varied role: work across practice operations, people, systems, finance administration, projects, marketing and business development
- Direct impact: work closely with the Managing Principal and legal support team and see the results of your work across the practice
- Not-for-profit salary packaging: as a DGR-registered organisation, staff can access FBT concessions and salary packaging to reduce taxable income
- Hybrid flexibility: work from home and from our office
- Collaborative team: work with a supportive team across NSW and Victoria
- Opportunity to shape the role: help strengthen the systems, processes and operational foundations that support Wallumatta’s continued growth

This is a great opportunity for someone who enjoys variety, takes initiative and wants to play an important role in making a legal practice work well. Interested?

For more information about the role, please contact Vivian Galanis, Managing Principal at [email protected] To apply, click “Apply Now” and submit your CV and a short covering letter outlining your interest in the role and relevant experience.

📌 Legal Practice Manager (Macquarie Park)
🏢 Wallumatta Legal
📍 Macquarie Park