Exciting Opportunity for an Experienced Contracts Administrator!

About Us

Akord is a leading Design and Construct firm specialising in medical, surgery and dental fitouts. With years of expertise, we pride ourselves on delivering innovative, functional, and high-quality spaces that meet the specific needs of healthcare professionals. We offer a full spectrum of services, from initial design to final construction, ensuring seamless and sustainable fitouts.We are looking for a detail-oriented, proactive Contracts Administrator to join our team and manage the commercial, contractual, and financial aspects of our specialized fitout projects, ensuring they are completed within budget and to the highest industry standards.This is an exciting opportunity to be part of a perfectly sized, energetic team that delivers high quality projects where creativity and passion are valued!

Role Overview

As a Contracts Administrator, you will play a pivotal role in managing procurement, contract administration, and financial reporting across our healthcare fitout projects. You will collaborate closely with our Project Managers, Site Supervisors, Directors, subcontractors, and clients to ensure effective commercial control and compliant project delivery from tendering through to project handover.

Key Responsibilities

- Contract Administration: Prepare, negotiate, draft, and issue trade subcontracts, purchase orders, and consultancy agreements, ensuring clear scopes of work and compliance with relevant legal standards.

- Cost Control & Financial Reporting: Maintain accurate project cost reports, monitor cash flows, track project budgets, manage variations, and prepare monthly progress claims and forecast reports.

- Subcontractor Management: Assess and process subcontractor payment claims, variation requests, and extension of time (EOT) claims in accordance with Security of Payment legislation.





- Document Control: Maintain up-to-date and organized records of all contract documentation, correspondence, variations, head contract conditions, insurances, and bank guarantees.

- Client Head Contract Claims: Assist with preparing progress claim valuations to clients, managing head contract variations, and tracking project financial performance.

- Procurement & Tendering: Prepare trade procurement packages, assemble tender documentation, evaluate subcontractor quotes, conduct price comparisons, and issue recommendations for contract awards.

- Compliance & Risk Management: Ensure subcontractor compliance with licensing, WHS regulations, insurance coverage, and contractual obligations.

- Handover & Closeout: Administer trade final accounts, oversee retention releases, compile operation and maintenance (O&M;) manuals, and manage defect liability reporting.

Requirements

- Proven experience as a Contracts Administrator within the commercial construction or fitout sector (healthcare/medical fitout experience preferred).

- Degree or diploma in Construction Management, Quantity Surveying, Building Studies, or a related discipline.

- Solid understanding of construction contracts, trade procurement, variations, and Security of Payment legislation.

- Proficient in construction management software and Microsoft Office Suite (advanced Excel skills preferred).

- Excellent communication, negotiation, and analytical skills with exceptional attention to detail.

- High level of commercial acumen and organizational capabilities to manage multiple packages across concurrent projects.

Benefits

- Competitive salary package with growth opportunities.

- Work from Norwest Office with some flexibility to work from home.

- A supportive and collaborative work setting.

- The opportunity to work on innovative projects that make a real difference to healthcare professionals.

📌 Contracts Administrator (Norwest)
🏢 Akord Projects
📍 Norwest