Trojan Rail is seeking an experienced and detail-focused Administration & Document Control Officer to join a leading national rail freight operator at its Kooragang maintenance facility in Newcastle.
This is an excellent chance to gain experience in the rail industry while supporting an established maintenance team.
You'll play an key role in ensuring maintenance records are accurate, organised and compliant, while helping the team transition from paper-based records to more efficient digital systems.
What's on Offer?
- Competitive casual rate of $45 per hour (including casual loading) + super
- Short-term assignment of approximately 4 weeks
- Monday to Friday, with no weekend work
- Flexible working hours: 8:00 am to 4:00 pm or 9:00 am to 5:00 pm
- Work with a major national rail freight operator
- Supportive maintenance team and on-site working environment
- Ongoing support from the Trojan Rail team
Your Key Responsibilities
- Accurately enter, update and maintain maintenance records and data.
- Manage document control, filing and record-keeping processes.
- Review documents for accuracy, completeness and consistency.
- Organise and archive hard-copy maintenance records in accordance with document retention requirements.
- Assist with converting paper-based documentation into digital records.
- Maintain organised electronic filing systems.
- Provide general administration support to the maintenance team.
About You
We're looking for someone who is organised, reliable and takes pride in getting the details right.
To be successful, you'll have:
- Previous experience in administration, data entry or document control.
- Strong attention to detail and a high level of accuracy.
- Good Microsoft Office skills, particularly Excel.
- Excellent organisational and time management skills.
- Confidence working independently and managing competing priorities.
- The ability to handle confidential information professionally.
- Availability to commence immediately and commit to approximately 4 weeks.
- Reliable transport to the Kooragang maintenance facility.
Experience in rail, mining, engineering, maintenance or another compliance-focused environment will be highly regarded, but is not essential.
Why Join Trojan Rail?
Trojan Rail connects great people with opportunities across Australia's rail industry.
You'll have the opportunity to work with an established national rail freight operator, contribute to improving maintenance administration processes and gain valuable industry experience.
Apply Now
If you're an experienced administrator who enjoys keeping things organised and accurate, we'd love to hear from you.
Click APPLY NOW and submit your resume today.
Applications will be reviewed as received, with shortlisted candidates contacted for a phone interview.
📌 Administration & Document Control Officer | Kooragang NSW (New South Wales)
🏢 Trojan Recruitment
📍 New South Wales
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