- Join a dynamic professional services team
- Supportive, collaborative team that values experience & initiative
- Based in Oakleigh with flex. Full-time or 4 days

Are you a seasoned administrator who is looking for a new challenge? We are seeking an experienced professional who has built a career in administration, and who is keen to apply those skills in a legal environment. You will be a trusted right hand to a busy team of lawyers, helping manage matters from initial instruction through to resolution. You don’t need a legal background. We will teach you the legal side, and you bring the polish, judgement and reliability.

The Role

- Providing high-level administrative and legal support to solicitors
- Managing correspondence, documents, files and court-related documentation
- Preparing briefs, reports, letters and other documents (legal training provided)
- Liaising with clients, insurers, barristers, medical providers and other stakeholders
- Managing diaries, appointments and critical deadlines
- Overseeing matter management and maintaining accurate, well-organised file records
- Streamlining processes and helping the team work more efficiently
- Supporting the team with general administrative tasks as required.

About You

You are an experienced administrator with a proven track record, whether in law, insurance, healthcare, corporate or professional services.



You will bring:

- Significant administrative experience, ideally 5+ years, with a history of handling complex workloads independently
- Legal or law firm experience is highly regarded but not essential
- Exceptional organisation and time-management skills, with the ability to prioritise under pressure
- Excellent written and verbal communication, and the confidence to deal with clients and external stakeholders at all levels
- Meticulous attention to detail
- A professional, discreet and client-focused approach
- Strong technology skills and the ability to pick up new systems quickly
- A proactive, calm and dependable working style, and genuine curiosity about the law.

The Opportunity

- Join an established and highly regarded legal practice
- Work in a supportive, collaborative team that values experience and initiative
- A role with real responsibility and autonomy
- Exposure to real legal matters, with guidance from experienced lawyers as you build your legal knowledge
- Long-term career stability and room to grow
- Competitive salary and benefits with additional annual leave for the Christmas shutdown.

If you are an experienced administrator ready for a recent challenge in the legal industry, we’d love to hear from you. Apply today!

📌 Executive Administrator (Melbourne)
🏢 Zaparas Lawyers
📍 Melbourne