Do you genuinely love a good checklist?

Do you thrive on systems, to-do lists and keeping everything beautifully organised?

Are you naturally warm, friendly and passionate about looking after people?

We are a small, established Queensland law firm looking for someone who loves administration, thrives on structure and takes pride in delivering exceptional client service.

We take our work seriously, but not ourselves. We believe five-star legal service should be professional, personal and approachable, without unnecessary fuss.

If you are the person who keeps everything organised, notices the little things and genuinely enjoys making life easier for everyone around you, we would love to meet you.

What you will be doing

This is a varied, hands-on role combining legal administration, client service and the everyday running of a small law practice.

Your responsibilities will include:

- Legal administration: Matter setup, client onboarding, document preparation and administrative support across all practice areas, including support for our principals.

- Conveyancing assistance: Contract entry, property searches, compiling seller disclosure packs and routine file administration.

- Client service: Managing the office inbox, answering enquiries, welcoming clients and coordinating appointments.

- Office coordination: Mail, supplies, meeting preparation and keeping the office organised and welcoming.

- Marketing support: Assisting with general marketing activities.

We value someone who enjoys variety, takes initiative and takes pride in every task, whether preparing documents, assisting clients or keeping the practice running smoothly.

Role to commence in January 2027. Cairns Northern Beaches.

The must-haves

We are looking for someone who:

- Genuinely loves administration and thrives on systems, workflows and to-do lists.

- Is exceptionally organised and detail-oriented, with a commitment to accuracy.

- Is naturally warm and client-focused,



with excellent communication skills.

- Is proactive, reliable and accountable, with the ability to manage competing priorities independently.

- Is a genuine team player, happy to pitch in wherever needed.

- Has practical administration experience and strong Microsoft Word, Outlook and general technology skills.

- Can commit to full-time, office-based employment in Cairns Northern Beaches from January 2027.

Experience

Previous law firm experience is welcomed but not required. Law students are also welcome to apply, provided they can commit to full-time employment and genuinely enjoy administrative work.

This is an administration-focused position, not a graduate solicitor role.

What you will find here

You will be part of a small, supportive team where your contribution genuinely matters.

We value kindness, initiative, accountability, good humour, and people who care about doing a excellent job.

We are professional without being stuffy, friendly without compromising standards, and committed to providing exceptional service to our clients.

If you enjoy being organised, making things run smoothly and helping people, we think you will feel right at home.

How to apply

Please submit BOTH:

1. Your current resume.

2. A tailored cover letter explaining why this particular role appeals to you (feel free to show us your personality!), what you enjoy about administration and what makes you an exceptionally organised person.

We would love to hear about the systems, checklists or processes you use to stay organised and ensure nothing gets missed.

Applications close Friday, 27 November 2026. Applications will be reviewed as they are received, and interviews may be arranged before the closing date.

Applications without a cover letter will not be considered.

We are interested in finding the right person, not simply the person with the most legal experience.

If this sounds like the sort of role you would genuinely love, we would be delighted to hear from you.

📌 Legal Administrator & Practice All-Rounder (Cairns)
🏢 Important Group
📍 Cairns