Full-time Permanent Experienced
Description
Northfleet is the largest fleet provider in the Pilbara, with over 20 years in the region and multiple depots across WA.
We're looking for a friendly, proactive Administration Assistant to be the welcoming face of our Osborne Park office and the person who keeps it running smoothly.
About the Role
This is more than a reception role.
As the first point of contact for visitors and callers, you'll set the tone for everyone who walks through our door or picks up the phone.
Behind the scenes, you'll own the day-to-day running of the office: facilities, supplies, vehicle bookings and staff communications.
You'll also support teams across the business.
We're looking for someone who spots what needs doing and takes initiative.
What You'll Do
Reception and front of house
Greet visitors warmly, manage sign-in, and let staff know promptly when their guests arrive
Answer and direct calls, and handle incoming and outgoing emails and post professionally
Keep the reception area and meeting rooms clean, tidy, well stocked and ready to use
Office coordination
Run the office day to day, making sure the team has what they need to work well
Manage stationery, kitchen and bathroom supplies, including weekly orders
Coordinate facilities requests such as maintenance, skip bins and paper destruction, working with contractors and the building owner




Manage the staff vehicle booking calendar and usage log
Spot ways to improve office processes and put them in place
Business support
Support departments across the business with admin tasks, document preparation, data entry and filing
Coordinate staff communications through Teams and Employment Hero, and keep the intranet up to date
Plan and coordinate staff events and office activities
Step in to help with projects and tasks wherever you're needed
What We're Looking For
A friendly, professional and welcoming manner
Strong communication and people skills, and confidence working with staff at all levels
Excellent organisation and attention to detail, with the ability to juggle competing priorities
Initiative: you take ownership, anticipate needs and follow things through
A reliable, can-do attitude and a willingness to help across teams
Confidence with Microsoft 365 (Word, Excel, Outlook, PowerPoint, Teams)
Experience in reception, administration or office coordination is a plus but not essential.
We value the right attitude.
Why Northfleet?
Join an established, growing WA business where you'll be valued as a key part of the team, with a diverse role and the chance to make it your own.
We welcome people from all backgrounds, cultures and perspectives to contribute to our shared journey of growth and excellence.
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📌 Administration Assistant (Western Australia)
🏢 Northfleet
📍 Western Australia