TheFederalCourtofAustraliaisgloballyrecognisedasanexemplarofjudicialdevelopmentwithanuncompromisingcommitmenttothequalityofitsservices.TheCourthascloserelationshipswithjudgesandcourtsaroundtheworld,particularlyacrossAsiaandthePacific.Sinceitsestablishmentin****theCourthasplayedasignificantroleintheprovisionofassistancetoover50countries.Itsstrongcollaborativelinksandunparalleledaccesstonetworksandindividualsaroundtheworldprovideinvaluableresourcesinthedeliveryofhigh-qualityprofessionaldevelopmentandcapacitybuildingsupporttopartnerjudiciariesinbothbilateralandmultilateralcontexts.
Tosupportthiswork,theCourthasadedicatedInternationalProgramUnit(IPU),whichimplementsvariousinternationalcooperationprojects,includingtheAustraliaPacificJudicialPartnership(APJP)whichworkscooperativelywith15PacificIslandcourts(PICs).
TheAPJPisamulti-yearprojecttoenhancethequality,accessibility,efficiencyandeffectivenessofjudicialandcourtservicesinPICs.TheAPJPwillworkcloselywithPICpartnersonnewandemergingneedsaswellascoordinatingwithregionalstakeholdersandconductingaseriesofactivitiestoprovidetechnicalandspecialistexpertisetosupportthecapacityofcourtswithintheregion.
TheInternationalProgramsUnitareseekingaProjectAdministratortohelpimplementactivitiesundertheAustraliaPacificJudicialPartnership(APJP)project.TheProjectAdministrator-APJPwillplayakeyroleinsupportingthedeliveryofInternationalProgramsUnit(IPU)activitiesandisresponsibleforcoordinatingandimplementingarangeofprogramactivities,includingprojectadministration,planning,communication,logistics,andfinancialadministration.TheroleworkscloselywiththeProjectCoordinatorandfinanceteamandrequiresexceptionalattentiontodetailandorganisation,communicationandademonstratedunderstandingofprojectmanagementprinciples.
KeyResponsibilitiesandDuties
TheProjectAdministratorwill:
OrganiseandimplementasuiteofIPUactivities.Thisincludesplanning,communicationcoordination,administration,bookingandtrackinginternational/domestictravelandotheractivity-basedlogistics,
Draftandcompilebriefings,communicationsandprojectmaterials,aswellascontributingtoactivityandprogramTrack,collateandmanageallquotes,invoicesforinternal/externalsubmission/acquittalsasrequired,
Calculatepayallocations,probonocontributionsandallocatetaskcodestoprojectactivities,
SupporttheCourt'sfinanceteamtomanageandprocesspaymentsefficientlyandeffective,
Obtainquotes,makepaymentsincludinginternationaltransfers,andacquitexpenses,
Establishandmaintainanassetandgiftregister,
Maintainaccurate,up-to-dateandaccessiblerecordsofallquotations,invoices,completedfinancialtemplatesandotherfinancialdocumentationandinformationforauditingpurposes,




Communicateinaneffective,timelyandprofessionalmannerinternallyandacrosscultures,
SupporttheProjectCoordinatorwiththeimplementationofIPUactivities,
Workcollaborativelyandcollegiallywithotherteammembers,includingoverseeingvolunteers;and
AnyothertasksrequiredtosupporttheactivitiesandprojectsoftheInternationalProgramsUnit.
KeyRelationships
JudicialandcourtofficerswithintheFederalCourt,otherAustraliancourts,andpartnercourtsinothercountries,andtheInternationalProgramsUnit.
TheProjectAdministratorwillpossessthefollowingcompetencies(knowledge,skillsandattitudes)todelivertherole:
ProjectManagement:administerandimplementactivitieswithinagreedtimeframes,budgetandtoahighstandard.
BudgetManagement:monitorandacquitactivityexpenditureinlinewithapprovedbudgets,client/donorfinancialpolicyandvalueformoneyconsiderations.Complywiththefinancialrequirementsassociatedwithdonor-fundedinternationaldevelopmentprojects,andFederalCourtprocurementrules.
Communication: EstablishandmaintainstrongandcooperativeworkingrelationshipswithallPartnerCourts,teammembers,stakeholdersandtechnicaladvisers.Effectiveinterpersonal,communicationandrelationshipbuildingskillswithstakeholdersofvariousseniority,internallyandacross cultures.
Administration,logisticalandbudgetsupport:implementtheadministration,logisticsandbudgetarrangementsforthePJIPactivitiesinlinewithproceduralguidelinesandrules.
Reporting:supportactivityandbudgetdonorandCourtreportingrequirements.
Professionalism: deliverallactivitieswithahighlevelofprofessionalism,integrity,collegiality,attentiontodetailandflexibilityinadynamicenvironmentofchangingandcompetingpriorities.
FormalQualifications
Highereducationordegreeinbusinessadministrationorprojectmanagement;oratleast3years'experienceworkingwithintheinternationaldevelopmentsectorinasimilarrole.
SpecialRequirements
PotentialtravelinthePacificregion,includingremotelocationsmaybeavailabletosupporteducationandlearningopportunitiesindifferentculturalsettings.Flexibilitytoworkirregularhours,ifrequired,tomeetpeakworkdemands,particularlyduringtravel.
SelectionCriteria
Atleast3years'experienceadministeringandimplementingcomplexdevelopmentassistanceactivitiesandprograms.
Demonstratedexperienceineffectivelymanagingcomplextravelandotheractivitylogistics,preferablyinthePacific.




Demonstratedexperienceinprojectbudgeting,tracking,management,acquittalsanddocumentmanagement.
Effectivetimemanagementandcapacitytoensurethatactivityworkplansarefollowedand(oftenconcurrent)deadlinesaremetontime.
Abilitytoworkcollaborativelyandcollegially,aswellaswithminimalsupervision.
Proficientinusingtechnologytoperformfunctionsandmaximisereach/efficiencyofactivities,includingZoom,MicrosoftOffice(Word,ExcelandTeams).
Highlevelofprofessionalism,integrity,attentiontodetailandflexibilityinadynamicenvironmentofchangingandcompetingpriorities.
Solutions-focusedcommitmenttoresolvingactivityandinterpersonalchallengesrestorativelyandexpediently.
Skillswithgraphicdesignofforms,templates,reports,newsletters,webpageentries,aredesirable,althoughnotessential
EmploymentwiththeCourtissubjecttotheconditionsprescribedinthePublicServiceAct****,andthefollowing:
Australiancitizenship–thesuccessfulapplicantmustholdAustraliancitizenship.
Securityandcharacterclearance–thesuccessfulapplicantmustsatisfyaPoliceRecordsCheckandmayalsoberequiredtocompletesecurityclearancesduringthecourseoftheiremployment.
SuccessfulapplicantsengagedintotheAPSwillbesubjecttoaprobationperiod.
InterestedcandidateswhohavereceivedaredundancybenefitfromanAPSagencyarewelcometoapplybutnotethattheycannotbeengageduntiltheirredundancybenefitperiodhasexpired
DiversityandInclusion
TheFederalCourtofAustraliaiscommittedtosupportinganinclusiveanddiverseworkforceandwelcomesandencouragesapplicationsfromPeoplewithDisability,FirstNationspeoples,LGBTIQA+people,peoplefromCulturallyandLinguisticallyDiversebackgrounds,Matureageworkers,aswellasyoungworkersandsupportinganinter-generationalworkforceandsupportinggenderequityandfamilies.
TheFederalCourtofAustraliawillprovidereasonableadjustmentsforcandidatestoparticipateequitablyintherecruitmentprocessanddiscussworkplaceadjustmentstofulfiltheinherentrequirementsoftherole.
ArtificialIntelligence(AI)inrecruitment
CandidatesmayuseAItoolstoassistwiththeirparticipationinthisrecruitmentprocessunlessotherwiseadvised.WhereAItoolsareused,candidatesareresponsibleforensuringthatallinformationsubmittedistransparent,accurate,andgenuinelyreflectstheirownskills,capabilities,andexperience.
ContactOfficer
Formoreinformation,pleasecontacttheProjectCoordinator,******************.
AboriginalandTorresStraitIslanderpeople,aswellasPasifikabackgroundapplicants,arestronglyencouragedtoapply.
The National Indigenous Times acknowledges and pays respect to past and present Traditional Custodians and Elders of this nation.
We recognise Aboriginal Community's continuing connection to their lands, waters and stories and acknowledge that sovereignty has never been ceded.
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📌 Project Administrator (Brisbane)
🏢 Federal Court of Australia
📍 Brisbane