Maintenance Coordinator / Administration Assistant
Integrale Homes is a forward-thinking organisation committed to delivering quality services and maintaining excellence in all that we do. We pride ourselves on our dedicated team, collaborative culture, and commitment to supporting our employees in their professional growth. We believe in creating a workplace where every team member can thrive and contribute meaningfully to our success.
About the role
We are seeking a
Maintenance Coordinator / Administration Assistant
to join our team on a
maternity leave contract basis
. Based in
Caloundra, QLD ****
, this role is essential to the smooth operation of our organisation, bridging maintenance coordination and administrative support functions. You will play a key part in ensuring our facilities and administrative processes run efficiently, supporting both operational staff and management in delivering excellent service to our stakeholders.
What you'll be doing
Coordinating and scheduling maintenance activities, ensuring timely completion of tasks and minimal disruption to operations
Liaising between maintenance teams, contractors, and internal departments to track maintenance requests and work orders
Maintaining detailed records of maintenance activities, costs, and equipment servicing schedules
Providing administrative support to the management team, including scheduling, correspondence, and documentation
Answering enquiries and directing requests to appropriate departments or personnel
Preparing reports and maintaining organised filing systems for both maintenance and administrative information
Supporting the planning and coordination of facility-related projects and improvements
Assisting with general office duties such as data entry, document preparation, and meeting coordination
Communicating with external service providers and suppliers regarding maintenance requirements and service delivery
Provide general administration support to the company as required
What we're looking for
Proven experience in administrative or maintenance coordination roles, or a combination of both
Strong organisational skills with the ability to manage multiple priorities and meet deadlines
Excellent written and verbal communication abilities
Proficiency in Microsoft Office applications and experience with scheduling or maintenance management software
Attention to detail and accuracy in record-keeping and documentation
Ability to work independently and as part of a team in a collaborative environment
Problem-solving mindset with the capacity to respond quickly to maintenance emergencies or urgent administrative requests
Professional demeanour and strong interpersonal skills when dealing with internal and external stakeholders
Flexibility and adaptability in a dynamic work workplace
What we offer
Integrale Homes values its employees and offers a range of benefits designed to support your wellbeing and professional development. This contract position provides the opportunity to gain varied experience across maintenance coordination and administrative functions, enhancing your skillset and career prospects. We foster a supportive work environment where your contributions are recognised and valued. We encourage all applicants to discuss any requirements or support needed during the recruitment process, and we are committed to providing a workplace that is inclusive and accessible to all.
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