Joondalup, WA (Free local parking & close to station)
Permanent Part-Time | Tuesday – Thursday
Proudly supporting diversity – CALD community members highly encouraged to apply
Base and incentive component
Must hold Australian Citizenship
About the Role
Are you a process-driven contracts maestro who thrives on turning tender requirements into winning submissions and managing high-stakes client relationships? Perhaps a marketing or business development background?
We are seeking a new permanent part-time Tender & Contracts Coordinator to join our small team based in Joondalup.
In time you will take complete ownership of our end-to-end tender lifecycle, coordinate specialised education personnel, and act as a pivotal operational link for our core Department of Defence portfolios.
Key Accountabilities
Administer Defence contracts and service delivery, including assessment submissions, speaking tests, and other client requests, ensuring all activities are delivered within required timeframes and quality standards.
Act as the primary point of contact for Defence stakeholders, building and maintaining highly professional ongoing relationships.
Coordinate teaching staff, including scheduling work and allocating marking and testing activities.
Prepare and submit comprehensive tender responses,



including sourcing suitable teachers and supporting all formal tender requirements.
Maintain the teacher talent pool, leading the sourcing, onboarding, and strict record-keeping for current and prospective educators.
Provide accurate payroll and invoicing information to Finance, ensuring accurate and timely processing.
Maintain quality, compliance, and business records, ensuring all documentation is accurate, secure, and up to date.
What You Bring
Proven track record as a standalone "guru" in tender writing, contract management, or program coordination (experience with Defence or government contracts is highly regarded).
Outstanding relationship management skills with the ability to interface confidently with Defence stakeholders and educators alike.
Razor-sharp organizational skills to handle complex scheduling, teacher allocations, and tight compliance timelines.
Australian Citizenship is an absolute requirement for this role due to the nature of our Defence portfolios.
Why Join Us?
Balanced part-time schedule (Tue-Thu) always a long weekend
Convenient Joondalup a up-to-date office right in the northern suburbs.
Inclusive Culture: We thrive on different perspectives. We warmly welcome and encourage applications from culturally and linguistically diverse (CALD) backgrounds.
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