OverviewWe are seeking a detail-driven Accounts & Admin Specialist to support our client's construction operations in Australia.
This role is critical in managing a high volume of invoices, ensuring accurate project cost tracking, and providing reliable financial reporting to support business decisions.
The role is primarily focused on accounts administration and project reporting, with additional general administrative support as required.
This is a back-office role with no direct client interaction.ResponsibilitiesAccounts & Project CostingProcess and manage high-volume invoices dailyAccurately allocate invoices to multiple construction projects in XeroMaintain up-to-date records of supplier balances and payment statusEnsure invoices are properly categorized for accurate project costingEnter invoice data into Xero and internal CRM systemsReportingPrepare regular project cost reports for managementTrack project spend against budgets and flag cost overrunsProvide quick access to information on:
Outstanding supplier balances; Paid vs unpaid invoicesAdministrative SupportHandle general administrative and documentation tasks as assignedComplete paperwork related to utilities or service applications (e.g., gas connections)Support internal admin teams during peak workloadsMaintain organized digital filing systemsWhat This Role Will NOT HandleNo BAS preparation or lodgementsNo tax filings or statutory accountingRequired Skills & ExperienceStrong experience using Xero (essential)Proven background in accounts administration or bookkeepingExperience handling multiple projects or cost centresHigh attention to detail and accuracyStrong reporting and data management skillsProficiency in Microsoft Excel, Word, and basic spreadsheetsAbility to work independently in a remote environmentPreferred ExperienceExperience in construction, building, real estate or trade-based businessesFamiliarity with project-based accountingExperience working with custom CRMs or internal systems
#J-*****-Ljbffr