Governance Officer & Executive Assistant

Join a well-known and respected membership organisation in this newly created position. Offering variety, responsibility and the chance to make a real impact, this is a challenging yet rewarding opportunity for an experienced professional looking to take the next step in their career.

We are seeking a highly organised, proactive and professional Governance Officer & Executive Assistant to provide corporate governance support and high-level executive assistance to the CEO.

About the role

This diverse position combines two important functions, with approximately:

- 60% Governance: Supporting the Company Secretary / Head of Governance across Board, Board Committee, State Council, Policy Council and Subdivision governance.
- 40% Executive Support: Providing high-level executive assistance to the CEO, including diary and inbox management, correspondence, meeting preparation and stakeholder coordination.

Key responsibilities

- Coordinate Board and Committee meetings, agendas, papers, minutes and action registers.
- Support corporate governance, statutory compliance and regulatory reporting.
- Coordinate Council meetings, Annual General Meetings and annual election processes.




- Provide secretariat support to Policy Councils and Subdivisions.
- Contribute to governance improvement projects, policy reviews and compliance initiatives.
- Manage the CEO's diary, inbox, travel, correspondence and meeting briefings.
- Coordinate executive meetings, presentations and stakeholder engagement.
- Build solid relationships with internal and external stakeholders, including senior medical leaders, government representatives and partner organisations.

You will bring

- At least three years' experience in governance, company secretariat or Board support.
- Demonstrated experience supporting a CEO or senior executive.
- Knowledge of corporate governance, compliance and regulatory requirements.
- Excellent communication, organisational and stakeholder management skills.
- Strong attention to detail, discretion and sound judgement.
- Advanced Microsoft 365 and digital meeting platform skills.

A tertiary qualification in governance, law, business, public administration or a related discipline, or equivalent demonstrated experience, is highly regarded.

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📌 Governance Officer (Melbourne)
🏢 Conquest Personnel
📍 Melbourne