APS4 – Executive Assistant (Multiple Positions), IT & Data Division, Aff…

Australian Department of Infrastructure, Transport, Regional Development, Communications, Sport and the Arts – Canberra ACT

Organised within the Chief Operating Officer Group within the department, Information Technology & Data Division’s (ITDD) purpose is to connect people, data, and technology, empowering the department to excel. ITDD is responsible for the consolidated provision and support of stable and secure IT Systems, applications and services to all department users across all States and Territories, including Indian Ocean Territories and Norfolk Island, as well as supporting seven Ministerial offices, and coordination with portfolio entities. ITDD provides the digital collaboration and communications tools necessary to connect a geographically dispersed workforce and to optimise hybrid working arrangements. We manage industry and public facing digital systems, deliver desktop services, oversee cyber security, and provide data, AI, and information management advice to over 2,400 staff, supporting over 30 office locations across Australia.

We are seeking two organised and proactive Executive Assistants at the APS 4 level to provide high-quality executive and administrative support to Assistant Secretaries across ITDD. Whether you're an experienced Executive Assistant, returning to the workforce, seeking a career change, or looking for a role that offers flexibility and purpose, we'd love to hear from you. You will work closely with senior leaders and stakeholders, manage competing priorities, and play a key role in supporting the division's success.



Working in ITDD also provides a unique opportunity to test and trial new technologies, develop expertise in modern digital tools and capabilities, and provide feedback on innovative products before they are rolled out across the department. Part-time and flexible working arrangements may be considered for the right candidate.

The opportunity we have available

Organised within the Chief Operating Officer Group within the department, Information Technology & Data Division’s (ITDD) purpose is to connect people, data, and technology, empowering the department to excel. ITDD is responsible for the consolidated provision and support of stable and secure IT Systems, applications and services to all department users across all States and Territories, including Indian Ocean Territories and Norfolk Island, as well as supporting seven Ministerial offices, and coordination with portfolio entities. ITDD provides the digital collaboration and communications tools necessary to connect a geographically dispersed workforce and to optimise hybrid working arrangements. We manage industry and public facing digital systems, deliver desktop services, oversee cyber security, and provide data, AI, and information management advice to over 2,400 staff, supporting over 30 office locations across Australia.





We are seeking two organised and proactive Executive Assistants at the APS 4 level to provide high-quality executive and administrative support to Assistant Secretaries across ITDD. Whether you're an experienced Executive Assistant, returning to the workforce, seeking a career change, or looking for a role that offers flexibility and purpose, we'd love to hear from you. You will work closely with senior leaders and stakeholders, manage competing priorities, and play a key role in supporting the division's success. Working in ITDD also provides a unique opportunity to test and trial new technologies, develop expertise in modern digital tools and capabilities, and provide feedback on innovative products before they are rolled out across the department. Part time and flexible working arrangements may be considered for the right candidate.

The key duties of the position include:

What you will do

The duties of the APS4 Executive Assistant role generally include, but are not limited to:

- Providing support to the Assistant Secretaries through diary management, monitoring calls and emails, registering ingoing and outgoing correspondence, credit card reconciliation and travel management.
- Anticipate the requirements for and initiate the timely preparation of briefing material prior to meetings attended by the Assistant Secretaries.
- Undertake research and preparation of correspondence as required and requested.
- Monitor branch and other Executive Assistant telephones and provide backup as required.
- Coordinate and work with relevant staff to provide responses to corporate documents (including annual reports).
- Work with Branch staff to ensure that

📌 – Executive Assistant (Canberra)
🏢 Australian Department of Infrastructure, Transport, Regional Development, Communications, Sport and the Arts
📍 Canberra