GAZ - EL1 - VIC - Executive Assistant to Chief Justice Alstergren

Federal Court of Australia – Melbourne VIC

- Non-ongoing / Ongoing, Full-Time

Position Overview
The Executive Assistant provides a high level of executive and administrative support to the Chief Justice of the FCFCOA (Division 1) Chief Judge of the FCFCOA (Division 2) (‘the Chief Justice’) to support the exercise of his statutory duties and exercise of his day-to-day responsibilities across two extremely busy Courts. Together the Courts comprise 126 judges; hundreds of legal, social science and related support staff; registries and circuits across 43 locations; and are responsibility for around 110,000 filings per year.

The Chief Justice is responsible for the management of the administrative affairs of the Courts and the effective, orderly and expeditious discharge of the business of the Courts under the FCFCOA Act.

The Executive Assistant acts as a first point of contact for the Chief Justice and liaises with senior internal and external parties to support the Chief Justice. The role demands exceptional ability to build rapport and to promote positive relationships with internal and external stakeholders. The Executive Assistant must possess exceptional initiative and professional written and oral communication skills and ensure the utmost discretion and confidentiality in their interactions and handling of matters.

This is a key role that ensures the smooth and efficient operation of the Chief Justice’s Chambers. The Executive Assistant must be able to develop an excellent level of knowledge of the Courts’ strategic priorities, functions, practices and procedures,



and oversee the administrative support in the Sydney Chambers to provide support to the Chief Justice.

The Executive Assistant is an integral part of the chambers of the Chief Justice and the national operations team more broadly, providing a wide range of high-level executive and administrative support. The Executive Assistant will also assist the Chief Justice and senior staff in the Chief Justice’s Chambers with important policy and projects, including the preparation of high-level correspondence, presentations, conference papers, reports and submissions. The role may also extend to dealing with other sensitive and confidential processes as requested by the Chief Justice.

The role is busy and multi-dimensional, requiring someone with agility and highly developed organisational skills, together with strong communication and interpersonal skills. The person appointed to this position will be someone who anticipates what needs to be done, shows great initiative; is highly motivated and organised, efficient, able to work under pressure. It requires frequent contact with internal and external stakeholders. The occupant of this position must enjoy working with a diverse range of people and have solid interpersonal skills.





Key Responsibilities and Duties
The key responsibilities and duties of the role include to:

- provide high level executive and administrative support to the Chief Justice;
- draft and coordinate complex correspondence, presentations and reports;
- provide appropriate support to the Chief Justice to diarise, prioritise and schedule forthcoming events and meetings, and prioritise matters for attention to resolve key issues;
- oversee administrative support in the Sydney Chambers of the Chief Justice;
- liaise with judges and senior court staff in relation to key events and meetings;
- communicate effectively with a wide range of internal and external stakeholders;
- act as a first point of contact for the Chief Justice as required with a range of external stakeholders and organisations;
- work closely with the national operations team assisting the Chief Justice and the Chief Executive Officer and Principal Registrar;
- implement changes to work practices and processes in consultation with the Chief Justice;
- assist with the management and coordination of the Courts’ key internal and external conferences, events and meetings;
- support the Chief Justice with key projects and policy, including research and analysis to assist with policy and protocol development, including in areas such as judicial entitlements and travel.

The person performing this role will need flexibility to work irregular hours, if necessary, which is reflective of the executive level of this position, and the ability to undertake some travel. The position is located in the Melbourn

📌 GAZVIC - Executive Assistant to Chief Justice Alstergren (Melbourne)
🏢 Federal Court of Australia
📍 Melbourne