FCC Construction Australia Pty Ltd – Sydney CBD NSW

Since establishing in Australia in 2020, FCC Construction Australia is committed to expanding the capability of the Australian construction market by leveraging our proven integration approach and demonstrating our reputation for solving complex infrastructure challenges through our innovative solutions.

We draw on our global position as one of the top construction companies globally, operating in over 30 countries for the past 125 years and responsible for delivering some of the largest, most complex, and highly acclaimed projects globally under an integrated business model.

This role includes front-of-house reception coverage during designated hours, ensuring a professional and welcoming experience for all visitors and callers to the Sydney office. The position also provides valuable administrative support to project delivery activities, including bid office and site office establishment, working alongside Project Directors and the Precontracts team as required.

The position suits a proactive, organised professional who takes ownership of their environment, builds strong relationships across the business, and thrives in a role with genuine variety and breadth.

Summary of Responsibilities

1. Office Management

Manage the day-to-day operations of the Sydney office, including facilities, vendor relationships, and workplace services.

- Provide front-of-house coverage at the head office for designated hours each day, serving as the first point of contact for visitors, contractors, and incoming calls

- Welcome and open visitors professionally, ensuring a positive first impression of FCC Construction Australia

- Coordinate visitor sign-in, building access, and security compliance in line with WHS requirements

- Manage incoming and outgoing mail and courier deliveries





- Liaise with building management and external service providers to ensure offices are functional, secure, and well-maintained

- Coordinate office supplies, equipment, and accounts

- Maintain workplace health and safety compliance, including first aid and warden coordination and building management liaison

- Coordinate office fit-outs, renovations, and workplace improvements as required

- Manage the central admin inbox and phone system and ensure consistent stakeholder communication

- Provide ad-hoc operational support to site offices as needed

2. National Administrative & Business Support

- Support Sydney administrative functions, acting as a reliable point of contact for staff queries

- Assist with procurement administration, including purchase orders, vendor compliance, invoice reconciliation, and new account setup

- Assist with coordinating travel bookings and itineraries for staff in collaboration with the travel agency

- Maintain corporate documentation, templates, trackers, and filing systems

- Assist with the coordination and logistics of company-wide events and initiatives

- Provide reliable administrative support to the broader leadership team when required

- Assist with new starter onboarding and offboarding administrative actions

- Coordinate meetings, prepare agendas, and assist with action tracking where required

- Handle correspondence and communications on behalf of the business as directed

- Support cross-functional projects and business improvement initiatives

- Identify opportunities to improve administrative processes, systems, and workflows

3. Bid Office & Site Office Support

- Assist with the establishment and setup of bid offices and site offices, including procurement of furniture, equipment, supplies, and IT requirements in coordination with relevant teams

- Liaise with Project teams and Precontracts teams to understand setup requirements, timelines, and operational needs for each bid or project

- Assist with coordinating logistics for bid offic

📌 Administration Assistant (Sydney)
🏢 FCC Construction Australia
📍 Sydney