Job Description
/n Interested in a career that matters? /n At Novonesis, we believe solutions rooted in biology can help solve humanity’s biggest challenges. We are looking for a proactive and service-oriented Office Administrator to support the successful day-to-day operation of our Melbourne office. /n You will join a collaborative and hands-on working environment where safety, responsiveness and continuous improvement are valued. Working closely with colleagues across different functions, you will help create a safe, welcoming and efficiently managed workplace /n /n The Role & Your Impact /n As our Office Administrator, you will play an important role in workplace safety, employee experience and the smooth operation of the Melbourne office. /n Your

key responsibilities
will include: /n /n
- Overseeing daily office and facilities operations, including repairs, preventative maintenance, workplace access, keys, passes and security procedures. /n
- Acting as the primary contact for building management, landlords, contractors and service providers. /n
- Serving as Chief Warden and leading or chairing the Workplace Health and Safety Committee. /n
- Coordinating WHS audits, risk assessments, incident reporting, investigations, emergency drills, training and compliance records. /n
- Managing office supplies and providing administrative and operational support to the Country Manager. /n
- Coordinating meetings, office events, catering, accommodation and travel arrangements. /n
- Supporting new employee onboarding, including workspace, access and equipment coordination. /n
- Providing back-up support for customer, sales and account-management administration when required. /n
- Identifying practical, cost-conscious improvements to administrative and workplace processes.



/n /n /n You will work independently while collaborating with the Country Manager, employees across functions, vendors, contractors, safety providers, customers and sales teams /n /n What You’ll Need to Be Successful /n To succeed in this role, you will bring: /n /n
- Relevant experience in office management, facilities coordination, workplace administration or a similar operational support position. /n
- Practical knowledge of Australian Workplace Health and Safety requirements, including risk assessments, incident reporting and record keeping. /n
- Experience coordinating facilities maintenance, workplace access, contractors and office services. /n
- Experience providing administrative or executive support. /n
- Strong organisational skills and the ability to manage competing priorities accurately. /n
- Strong proficiency in Microsoft 365 applications and confidence learning new business systems. /n
- Clear written and spoken English. /n
- A proactive, solutions-focused approach and the ability to remain calm when managing urgent workplace matters. /n
- Strong stakeholder-management skills and the ability to build effective working relationships. /n
- Skilled judgement and discretion when handling confidential or sensitive information. /n /n /n Additional Skills & Interests We Value /n It would be beneficial if you also have: /n /n
- A qualification in business administration, facilities management,



WHS/OHS or a related discipline. /n
- Chief Warden or first-aid training, or a willingness to complete the required training. /n
- Experience coordinating meetings, company events, travel or onboarding activities. /n
- Exposure to customer, sales, order, sample, logistics or basic finance administration. /n
- An interest in continuous improvement and making workplace processes more efficient /n /n /n

What We Offer
/n You will have the opportunity to take ownership of varied workplace and administrative responsibilities while working with colleagues across the business. /n The role offers: /n /n
- Broad exposure to facilities, safety, administration and business-support activities. /n
- Opportunities to strengthen your workplace safety and operational coordination capabilities. /n
- A collaborative and service-oriented workplace. /n
- Autonomy in managing day-to-day priorities and solving practical operational challenges. /n
- The opportunity to contribute to a safe, welcoming and continuously improving employee experience. /n /n /n Ways of Working / Working Conditions /n This is an office-based position located in Melbourne, Australia, with regular on-site responsibility for facilities, workplace safety and office operations. /n You will work autonomously while maintaining close communication with the Country Manager and cross-functional stakeholders. Some flexibility may be required to support emergency procedures, urgent facilities matters, internal events or other business activities outside standard working patterns. /n The position has no direct reports. Other reasonable duties aligned with office administration, workplace operations and business support may be assigned when required. /n /n Our

📌 Office Administrator (Melbourne)
🏢 Chr. Hansen Pty
📍 Melbourne