Independent Schools NSW Overview

Independent Schools NSW is the peak body supporting and representing independent schools in NSW and provides a range of services across NSW and ACT.

Position Purpose

Reporting to the Manager Grants Administration, the Grants Administrator will support the day-to-day management of active grants and participate in assessment processes associated with a range of Government funded grant programs which include, but are not limited to:

- Capital Grants Program – Funding to assist schools to design and build educational infrastructure to provide enrolment places for students.
- Pre-Schools Program - Funding for new and upgraded pre-school facilities in the non-government sector.
- Adhoc programs to support the objectives of the government and independent school sector.

Key Accountabilities

Grant Administration and Lifecycle Support

- Support grant lifecycle activities including application administration, contract documentation, reporting, and acquittal processes.
- Assist with internal and external assessment processes by preparing documentation, reviewing and collating required information and participating in assessment panels and recommendation of grant applications.
- Support the delivery of approved projects by tracking milestones, timeframes, and reporting requirements.
- Assist with monitoring progress against approved scopes and identifying issues for escalation.

Data, Reporting and Record Management

- Maintain accurate and up-to-date grant records within grant management systems and databases.
- Prepare routine reports and summaries to support program monitoring and compliance

Stakeholder and School Support

- Respond to routine queries from schools and internal stakeholders regarding grant processes and reporting requirements.
- Support schools with administrative aspects of grant compliance in line with established guidelines and procedures.

Team and Operational Support

- Work collaboratively within the grants administration team to support workload planning and peak activity periods.




- Provide administrative support for workshops, seminars, and engagement activities related to grant programs.

Qualifications, Experience and Knowledge/Skills

Qualifications

- Qualification in business, project administration, finance, or a related discipline, or equivalent relevant experience.

What Experiences are we looking for?

- Exposure to grants administration, government-funded programs, or project-based work (desirable but not essential)
- Experience working with documentation, reporting schedules, and systems.

What Knowledge/Skills are we looking for?

Grants Administration and Compliance

- Working knowledge of the grant lifecycle, including typical grants administration processes and reporting requirements
- Ability to follow guidelines, procedures, and templates accurately and consistently.

Project and Work Management

- Ability to support project-based work by tracking milestones, maintaining schedules, and coordinating documentation.
- Capacity to manage multiple tasks concurrently and meet deadlines in a structured environment.

Stakeholder Communication

- Clear written and verbal communication skills, with the ability to explain processes and requirements to stakeholders in a qualified manner.
- Confidence liaising with schools and internal stakeholders under guidance and within established frameworks.

Attention to Detail

- Demonstrated high accuracy and attention to detail when preparing documentation, maintaining records and updating the grants management system.
- Ability to identify inconsistencies, errors, or missing information in reports and documentation and take action to remediate or elevate as appropriate.

Decision Making

- Ability to make routine decisions within defined procedures and elevate issues appropriately.

Problem Solving

- Ability to identify administrative or process issues, investigate information, and seek guidance where required.

Systems Capability

- Intermediate skills in Microsoft Office applications, particularly Word, Excel
- Ability to quickly learn new systems and work effectively with databases and grant

📌 Grants Administrator (Australia)
🏢 Independent Schools NSW
📍 Australia