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This is an ongoing role providing executive support to senior management, and supporting day-to-day administration within the division.

About the Department

The Department of Education provides a wide range of learning and development support and services.

The department provides policy leadership, plans for the future of education in Victoria and leads key cross-sector collaboration. The department plays an important system steward role by providing support, guidance, oversight and assurance across early childhood and school education systems, as well as directly providing school education and 50 new early learning centres.

About the Division

The Workforce, System and Family Supports Division in the department's Early Childhood Education Group consists of two branches that lead on the implementation of key early childhood strategies, projects and programs that support the implementation of kindergarten reforms.

The Workforce Policy and Programs branch has a particular focus on increasing early childhood teacher and educator supply and attraction. The Family and System Support branch has a focus on strengthening the systems that support the engagement of families and children in early childhood services, and targeted initiatives for engaging families from a multicultural background.

About the role

As the Administrative Assistant, you have the primary corporate support role in the Workforce, System and Family Supports Division. This includes office support, diary management, correspondence and record keeping, assisting with financial and HR related matters, and the application of business systems and administrative procedures to ensure the smooth operation of the division.

About you

To be successful in the role you will have:

- demonstrated experience in providing high-quality administrative support




- strong organisational skills and the ability to manage competing priorities and deadlines
- well-developed interpersonal skills, with the ability to communicate effectively with stakeholders
- confidence in using Microsoft Office suite (Outlook, PowerPoint, Word, Excel)
- experience in navigating a range of business processes, with the ability to learn new systems quickly
- sound judgement, initiative and a desire to work collaboratively with a great team

Desirable Qualifications and Experience

Experience supporting senior management will be highly regarded. Experience with Oracle or similar corporate systems is also desirable.

Further Information

Please see attached position description for the capabilities to address in your application.

The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page

Applicants requiring adjustments can contact the nominated contact person.

Information about the Department of Education's operations and employment conditions can be located at .

For further information pertaining to the role, please contact Jacki Hayes, Executive Director, Workforce, System and Family Supports via .

Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.

Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print)



due to any viewing difficulties or other accessibility requirements.

Applications close 11:59pm on Monday 16 November 2026.

The Company
Our client is a privately owned family office and investment group established by a highly successful Australian tech entrepreneur. With a diverse portfolio of business interests and a strong commitment to philanthropy, the group operates across a range of commercial and community-focused initiatives. Based in newly established offices in Cremorne, this is a small, skilled and dynamic team of approximately 10 people, offering an interesting and varied working environment.

The Role
An opportunity has arisen for a bright, resourceful and highly organised Executive Assistant / Office Manager to provide administrative and operational support to the Founder, his family and the broader team. Working closely with the Project Manager, who oversees the Founder's schedule and priorities, you'll play an important supporting role in ensuring that day-to-day arrangements, travel, meetings and office operations run smoothly. This is a varied, hands-on position that will suit someone who enjoys being the person who makes things happen, takes pride in the detail and is equally comfortable coordinating complex travel arrangements as they are making sure the office runs like clockwork. While no two days are likely to look quite the same, your responsibilities will include:

- Coordinating domestic and international travel arrangements, including flights, accommodation, itineraries and reservations for both business and personal commitments.
- Assisting with meeting coordination, liaising with senior stakeholders and their EA's to arrange appointments and manage logistics.
- Providing administrative and organisational support to the Founder, his family and other key members of the team.
- Supporting the Project Manager with scheduling, follow-ups and a variety of business and personal priorities.
- Overseeing the smooth day-to-day running of the office, ensuring a welcoming, professional and well-organised workplace.
- Coordinating suppliers, office services and general admin requirements.
- Taking ownership of ad hoc projects, requests and tasks as they arise.

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