Based in Australia (Brisbane or Adelaide preferred)

Fixed-term until 30 June 2027 with the possibility of a one year extension

Applications will be assessed on a rolling basis

Program Overview

Australia Awards are provided to build skillsand knowledge of individuals so that they can contribute to their country’sdevelopment, and to support ongoing development of links between Australia andthe countries to which it provides development assistance. The Australia Awardsare an important part of the Australian Government’s focus on public andeconomic diplomacy, and provide long-term Scholarships, Fellowships and ShortCourses, supported by a range of other capacity-building and training modalities.

Australia Awards – South Asia & Mongolia(AASAM) is administered by Palladium on behalf of the Australian Government’sDepartment of Foreign Affairs and Trade (DFAT). The Program goal is to supporteight partner countries – Bangladesh, Bhutan, India, Maldives, Mongolia, Nepal,Pakistan and Sri Lanka – in achieving their development goals through educationand knowledge transfer, and to build enduring relationships with Australia thatadvance mutual interests.

In support of this goal, the Program aims toachieve two key outcomes:

Alumni are using their skills, knowledge and networks to contribute to sustainable development.

Alumni are contributing to cooperation between Australia and partner countries.

Australia Awards – South Asia & Mongoliais a multi-country program with service delivery offices in Colombo, Dhaka,Islamabad, Kathmandu, Thimphu and Ulaanbaatar. Leadership, coordination, andsupport are provided by “the Hub” – a regional team based in Colombo,Bangladesh and in Australia.

Purpose of Position





The Program Coordinator isresponsible for a range of project coordination and support activities,including procurement, contracting, financial and operational activities,ensuring effective, compliant and well-documented delivery in line withPalladium and Commonwealth Government requirements.

Responsibilities

Procurement and Contracts

Support procurement of short courses andAustralian Skilled Opportunities in line with Palladium andCommonwealth Government procurement policies and rules, often with short deadlinesand conflicting procurement schedules

Provide support to establishing TechnicalAssessment Panels (TAPs) for procurement assessments, including schedulingactivities and sourcing, vetting and contracting short-term consultants

Maintain a live register of pre-vettedtechnical experts to support rapid short course procurement processes

Manage contract negotiations with providers,escalating and advising on complex matters in coordination with SeniorManagement and Palladium Legal

Continue to transition legacy contractingtemplates with providers as required

Contribute to the development andmaintenance of AASAM systems and processes to support compliant andefficient procurement of goods and services





Work with AASAM management and colleagues toprepare tender documentation and provide advice on procurement processesin accordance with Palladium and Commonwealth Government requirements andthe AASAM Head Contract

Manage AASAM contract records, includinggenerating agreement numbers, updating the Contracts Register, andmaintaining thorough and accurate records in line with program informationmanagement systems

Prepare draft contracts and supportingdocumentation for other program engagements and undertake due diligencefor review by the Senior Program and Operations Manager and other internalstakeholders as required.

Finance

Understand and support Australia-basedprogram finances relating to forecasting and reporting on short-termengagement activities and other Australian-led expenditure

Contribute to program financial planning asrequired

Track and manage subcontract expenditure,including coordinating approvals and submitting accurate invoices toAccounts Payable

Support other finance duties as required,including coding payment requests and assisting with administrativefinancial tasks, as requested by the Senior Program and Operations Manageror Regional Finance and Administration Manager.

Quality and Legislative Requirements

Comply with DFAT and Palladium policies,procedures, practices and quality systems

Contribute to process improvements withinternal Palladium stakeholders, including Legal, to ensure AASAMcontinues to meet current compliance requirements and operates efficientlyand effectively

Comply with role-specific policies andprocedures, including Commonwealth Procurement Rules

Ensure role-specific procedures and relevantdocumentation are current and available on SharePoint in accordance withPalladium's ISO certification requirements and AASAM's informationmanagement processes

Contribute to the 2026-27 Team Objective o

📌 Program Coordinator (Australia)
🏢 Palladium
📍 Australia