Overview

Our client is seeking a Studio Support Coordinator to join their team on an initial contract basis, with flexibility for either part-time or full-time hours. This role is ideal for an organised and detail-oriented skilled who has 2+ years supporting architecture, design, engineering, or professional services teams.

The position will provide critical administrative support across studio operations, with a strong focus on fee proposals, document management, data entry, and maintaining marketing and submission templates. The successful candidate will play a key role in ensuring the studio’s administrative processes run efficiently and consistently.

Roles & Responsibilities

- Prepare and coordinate fee proposals, capability statements, and other business development documentation.
- Maintain and update InDesign templates, ensuring documents are professionally presented and aligned with company standards.
- Assist with the preparation, formatting, and proofreading of submissions and client-facing documents.
- Manage data entry across internal systems, databases, and project registers.
- Maintain accurate filing systems and document control processes.
- Support the administration of project information, including templates, records,



and reporting documentation.
- Coordinate studio administration tasks including meeting scheduling, document distribution, and general team support
- Assist with the upkeep of contact databases and business development records.
- Provide broader administrative support to studio leadership and project teams as required.

Skills & Experience

- Previous experience in a studio support, bid coordination, project administration or team administration role within design environments.
- 2 + years experience preparing fee proposals and supporting business development activities is essential.
- Experience with Adobe InDesign, including editing and managing document templates is essential.
- Excellent document formatting and administration skills with strong attention to detail.
- Experience with data entry, database management, and electronic filing systems.
- Solid organisational and time management skills with the ability to manage multiple priorities.
- Excellent written and verbal communication skills.
- Ability to work independently while supporting a busy and collaborative team environment.

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📌 Studio Support Coordinator (Sydney)
🏢 Bespoke Careers
📍 Sydney