Job Description

The Opportunity

We’re partnering with a high-profile ASX-listed Australian business that is looking for an experienced Accounts Payable Officer to join their finance team on a 12-month maternity leave contract.

Key Responsibilities

- Manage a high-volume AP portfolio across suppliers and subcontractors
- Process and code invoices and subcontractor claims
- Prepare weekly and monthly payment runs
- Reconcile supplier statements and resolve discrepancies
- Maintain vendor records and ensure accurate documentation
- Manage AP queries and liaise with internal stakeholders
- Assist with month-end, audit and wider finance tasks as required

About You

- 2–3 years’ experience in a full-function Accounts Payable role
- High level of accuracy and attention to detail

Be part of something big — where accuracy keeps everything moving.

At Certis Security Australia, we deliver innovative, integrated security solutions that create safer environments — including major events and high-profile sites across Australia.

Our commitment is to a Safer, Smarter and Better workplace, where people are supported, respected and empowered. As Australia’s only next-generation security company operating at scale, we’re transforming how we work through technology, automation and operational excellence.

Behind every safe, successful operation is accurate data and disciplined processes. That’s where you come in.

As an Accounts Payable Officer, you’ll play a key role in supporting strong financial governance and supplier confidence.

By processing supplier invoices accurately, on time, and in line with controls, you’ll help maintain effective cash flow management, reduce risk, and ensure AP records are audit‑ready. Getting it right at this stage keeps everything downstream running smoothly.

About the Role

This is a detail‑focused, process‑driven role for someone who enjoys working with numbers, systems, and clear workflows.

Reporting to the Accounts Payable Team Leader, you’ll handle day‑to‑day AP processing,



resolve supplier queries, and work closely with Finance, Procurement, and budget holders to ensure invoices are processed correctly and paid on time. Budget for this role is $75,000 plus super.

What You’ll Be Doing

Accounts Payable Processing

- Process supplier invoices accurately and efficiently in line with policy
- Match invoices to purchase orders and approvals where required
- Ensure invoices are correctly coded and approved within delegated authority
- Process payments in line with agreed supplier terms and schedules

Supplier Queries & Issue Resolution

- Respond to supplier enquiries professionally and within service standards
- Investigate and resolve invoice discrepancies and payment issues
- Liaise with internal stakeholders to resolve coding or approval delays
- Escalate complex or high‑risk matters to the Accounts Payable Team Leader

Compliance, Controls & Documentation

- Follow AP controls, segregation of duties, and audit requirements
- Maintain accurate, timely system notes and supporting documentation
- Adhere to approved processes, templates, and approval pathways

Systems & Reporting

- Use AP and finance systems accurately and consistently
- Maintain up‑to‑date records of invoices, approvals, and payments
- Support reporting, audits, and reviews as required
- Identify recurring issues or opportunities to improve processes

Team & Stakeholder Engagement

- Work closely with the Accounts Payable Team Leader and Finance team
- Liaise with Procurement, budget holders, and other stakeholders as required
- Contribute to a professional, cooperative, and accountable team environment

About You

You’re organised, reliable, and detail‑driven — someone who takes pride in accuracy and consistency.

You’ll bring:

- Experience in accounts payable or finance operations
- Strong attention to detail and accuracy
- Experience working with financial systems and high‑volume transactions
- Ability to manage deadlines and competing priorities

Bonus points if you have:

- Microsoft Dynamics 365 experience
- Experience in a regulated or complex operating setting
- A ce

📌 Accounts Payable Specialist — Hybrid (Australia)
🏢 Uniting NSW & ACT
📍 Australia