Schedule 5 – Request for Quotation Labour Hire Services

This RFQ is issued under clause 11.2 of the Head Agreement for People Panel (Phase 2 – Labour Hire Services) Standing Offer Notice (SON3965020) between the Service Provider and the Department of Finance for the provision of Labour Hire Services to the Australian Government.

Use of the template is encouraged to ensure standardisation and consistency.

Drafting notes are highlighted. Yellow highlights would generally be filled out by the Entity, blue by the Service Provider.

Non-corporate Commonwealth Entities must:

- only approach small and medium enterprises (SMEs) to quote for procurements with an estimated value under $125,000 (including GST), unless paragraph 5.5 of the CPRs is used.

All Entities must:
- approach at least one SME to quote for procurements with an estimated value of $125,000 (including GST) and above.

SMEs can be identified through the search tool or supplier matrix via the People Panel website. Refer to the panel user guide for more information on these requirements.

Request For Quotation for Services

Entity Information

Entity THE COMMONWEALTH OF AUSTRALIA AS REPRESENTED BY THE DEPARTMENT OF VETERANS' AFFAIRS & THE REPATRIATION COMMISSION AND THE MILITARY REHABILITATION AND COMPENSATION COMMISSION

Entity ABN

23 964 290 824

RFQ Reference

PRN26312 RFx31328

Entity Representative

Name: Cara Tasker

Position: Director Official Commemoration and Information Services

Address: 18 Marcus Clarke Street, CANBERRA ACT 2601

Email: [email protected]

RFQ and Proposed Order Details

RFQ Title

1 x APS6 Senior Policy and Information Officer - Office of Australian War Graves (OAWG)

RFQ Release Date

06 November 2026

RFQ Closing Date

13 November 2026

Proposed Order Commencement Date

ASAP

Proposed Order Term and/or Completion Date

12 months

Options to extend The Entity may extend the Contract for a further period or periods, up to 12 months by providing written notice to the Service Provider at least 10 Business Days prior to the Order Completion Date.

Transition Out Period and requirement for transition out plan

(clause 17 of Schedule 2 (Labour Hire Services))

N/A

Engagement Type

Labour Hire Workers

Entity to complete

APS equivalent classification

APS6

Referred or Non-referred Labour Hire Worker referred or non-referred

Pay scales

$104,898 per year

Service Category

Policy and Program

Job Family

Policy

Job Role

Policy Officer

Security Clearance Requirements

(clause 4.1 of Schedule 2 (Labour Hire Services))

Baseline

Number of hours per week

37.5

Number of weeks required

52 weeks

Service Provider to complete

Hourly amount paid to Labour Hire Worker

(before tax, excluding compulsory superannuation contribution)

[$ per hour]

Casual Loading (if applicable)

[$ per hour]

Agreed Base Salary - subtotal

$67.24

Workers compensation insurance

[$ per hour]

Payroll tax

[$ per hour]

Other statutory charges (specify what these are, if any)

[$ per hour]

Compulsory superannuation contribution

[$ per hour]

Employment Oncosts - subtotal

[$ per hour]

Agreed Hourly Rate (Agreed Base Salary plus Employment Oncosts) - subtotal

[$ per hour]

Gross Profit Margin

(Fixed price fee, exclusive of GST, based on Referred or Non-Referred Gross Profit Margin as applicable for the relevant Labour Hire Worker)

[This must be expressed in this row as a GST exclusive amount]

[To be completed as per Head Agreement Schedule 3 (Pricing)]

[$ per hour]

Contract Price (hourly amount, exclusive GST)

Note that for any Hours Worked that are included as a result of the relevant Labour Hire Worker taking paid family and domestic violence leave in accordance with the Fair Work Act 2009 (Cth), no Gross Profit Margin is included in the Contract Price.

[$ per hour]

GST

[$ per hour]

Contract Price (hourly amount, inclusive GST)

[$ per hour]

Other Employment costs

(by negotiation specified as a fixed price, inclusive of GST)

[$

Bulk Engagements

(clause 6 of Schedule 2 (Labour Hire Services))

Bulk engagements not to be used

Total Fees Payable under this Order To Be Advised at execution of Order for Service.

Statement of Work

Statement of Work To provide senior operational, policy, stakeholder and project delivery capability across OAWG's war graves, commemoration and business improvement functions. The APS6 is responsible for managing complex work, coordinating delivery across multiple priorities, providing guidance to APS5 staff and supporting implementation of branch projects and reforms.

Please see attached Duty Statement for further information.

Deliverables The APS6 will contribute to:

Effective delivery of allocated operational and policy portfolios.

Timely completion of project and reform initiatives.

Improved consistency, efficiency and quality of business processes.





Solid stakeholder relationships and responsive service delivery.

Increased branch capability through mentoring and support of APS5 staff.

Successful implementation of agreed business and system improvements.

Location

18 Marcus Clarke Street CANBERRA ACT 2601

Governance Meetings

(clause 3.2 of Schedule 2 (Labour Hire Services))

As required

Payment Terms

Five calendar days through the People Framework.

1. OR

20 calendar days

Invoicing

(clause 14.4.2(e))

A fully rendered tax invoice referencing the contract number as stated in the contract-record notification email must be submitted to Accounts.Payable.Mailbox.dva.gov.au

1. Travel

N/A

Entity Material

N/A

Confidential Information

Entity Confidential Information

Period of Confidentiality

Entity data

Indefinitely

Any Personal Information held by the Entity

Indefinitely

Security Classified Resources

Indefinitely

Additional Requirements

Medical Checks and Vaccinations

(clause 27 of Schedule 2 (Labour Hire Services))

Labour Hire Worker not required to undergo medical check and/or be vaccinated against specific disease

Overtime

(clause 29 of Schedule 2 (Labour Hire Services))

No overtime permitted

Work from Home or Flexible Work

(clause 23.2 of Schedule 2 (Labour Hire Services)

Minimum 2 days per week in office

Intellectual Property

(clause 20.1.1)

No changes to the default position in clause 20.1.1’

Personnel Requirements

Personnel performing the Services may be required to sign a Deed and acknowledgements relating to confidentiality, security, Moral Rights, intellectual property and other relevant matters as required by the Entity. Any Contract will be conditional on this occurring

Entity software system, platform or solution

(clause 3.2 of Schedule 2 (Labour Hire Services))

Specific software system, platform or solution is not required

Entity Data Storage Requirements

Data can or cannot be stored offshore

Offshore access to and storage of Entity Material

(clause 24.1.6(a))

No changes to default position in clause 24.1.6(a)

Security

(clause 24.1.1)

The Service Provider must comply with any applicable security requirements specified in the Protective Security Policy Framework (including those provisions relevant to Commonwealth contracted service providers) in accordance with clause 24.1.1.

Additional Requirements - Security

(clause 24.1.2)

No additional security requirements

Pre-engagement checks

(clause 4.1 and 4.2 of Schedule 2 (Labour Hire Services))

No changes to the default position under clauses 4.1 and 4.2 of Schedule 2 (Labour Hire Services)

Drug or Alcohol Testing

(clause 26.2 of Schedule 2 (Labour Hire Services))

No Drug or Alcohol Testing required

Process for Engaging Labour Hire Workers

(clause 5.1 and 5.2 of Schedule 2 (Labour Hire Services))

No changes to the default position under clause 5.1 and 5.2 of Schedule 2 (Labour Hire Services)

Changes to Labour Hire Workers

(clause 7.1 of Schedule 2 (Labour Hire Services))

No changes to the default position under clause 7.1 of Schedule 2 (Labour Hire Services

Other Employment Costs

No Other Employment Costs

Liability

(clause 19.1)

[The liability cap that applies for the purposes of clause 19.1 needs to be specified here.]

Entity Insurance Requirements

(clause 18.1.1 and clause 18.1.2)

No Additional Insurance Requirements

Entity Service Levels

(clause 8.2.1)

The Service Provider must comply with the following Entity Service Levels which are measured across all Orders the Entity has with the Service Provider, in accordance with clause 8.2.1.

Service Level

Performance Measures

Calculation Method

Labour Hire Worker Suitability

80% of Labour Hire Workers nominated by the Service Provider are rated by the Entity Hiring Manager as suitable for the role and engagement.

As determined over [X] period by the Entity acting reasonably.

Labour Hire Worker Retention

90% of Labour Hire Workers complete the full term of their engagement for all accepted Contracts and Order Variations.

As determined over [X] period by the Entity acting reasonably.

Labour Hire Worker Performance

95% of Labour Hire Workers are achieving the expected performance standards.

As determined over [X] period by the Entity acting reasonably.

Labour Hire Worker Retention

[tbc]

[tbc]

Labour Hire Worker Absences

[tbc]

[tbc]

Timesheets

(clause 28.2 and 28.3 of Schedule 2 (Labour Hire Services))

No additional Timesheet form and substance requirements





No changes to the default position under clause 28.3 of Schedule 2 (Labour Hire Services)

Knowledge Transfer

(clause 22.1(e))

No additional Knowledge Transfer activities required

WHS Plan

(clause 16.10.2)

No WHS Plan required

Reporting to Entity

(clause 1.5 of Schedule 8 (Reporting))

No reports in respect of Labour Hire Workers required

Governing Law and Jurisdiction

(clause 35.6.1)

ACT

Use of AI Systems The Service Provider must not use any AI Systems in the delivery of the Services.

“AI System” means the machine-based system that, for explicit or implicit objectives, infers, from the input it receives, how to generate outputs such as predictions, content, recommendations, or decisions that can influence physical or virtual environments. Different AI Systems vary in their levels of autonomy and adaptiveness after deployment.]

Entity-specific policies

(clause 16.1.1)

No additional Entity-Specific Policies

Other Additional Requirements

N/A

Commonwealth Policy Requirements

Shadow Economy Policy

N/A

Indigenous Procurement Policy

N/A

Australian Industry Participation Plan

N/A

Evaluation Criteria

Responses to this RFQ will be evaluated against the following criteria:

- The Service Provider’s demonstrated understanding of the Services required.
- The Service Provider’s demonstrated capability and capacity to provide the services.
- The extent to which the Fees proposed provides value for money for the Australian Government.
- The extent to which the Service Provider’s response presents any risks, including in the Service Provider’s proposed use of AI Systems.

1. Responding to this RFQ The Service Provider is required to complete the following information:

[Service Provider’s Representative]

[Service Provider’s Name]

[Service Provider’s Address]

[Service Provider’s ABN]

[Service Provider’s email address]

In responding to this RFQ, the Service Provider should:

- describe its understanding of the Services required

1. [Service Provider response]
2. 3. - detail its capability and capacity to provide the Services described in the Detailed Statement of Work

1. [Service Provider response]
2. 3. The Service Provider is also required to:
- identify any Subcontractors nominated to provide the Services and their role in the delivery of the Services

[Service Provider response on subcontractors]
- disclose any conflicts of interest it would have with the delivery of the Services

[Service Provider declaration on conflict of interest]
- include any information in its respond that it requests to remain confidential

[Service Provider response on confidential information]
- confirm if it is eInvoicing (Peppol) enabled

[Service Provider response on PEPPOL capability]
- confirm if it holds current State or Territory licencing that may be required to provide Labour Hire Services for the location(s) identified in this RFQ

[Service Provider response on licencing]
1. Tax residency - for quotations greater than $200,000, GST inclusive

- Identify your organisation’s country of tax residency.

1. 2. 3. [Service Provider response on country of tax residency]
4. - Insert your organisation’s ultimate parent entity’s country of tax residency (if different from above).

[Service provider response of parent company tax residency - NOTE: Complete with “AS ABOVE” if same as your organisation’s country of tax residency- refer to Country of tax residency disclosures | Treasury.gov.au for further information.]

Service Provider Confidential Information

Period of Confidentiality

1. - identify the Labour Hire Worker’s unique identifier from CRIIS.

1. [include the following if the Entity consents to the use of AI Systems in the delivery of the Services:]

The Service Provider is also required to:

- confirm whether any AI Systems will or will not be used in connection with delivery of the Services
- if one or more AI Systems will be used in connection with delivery of the Services, provide the following information in respect of the Service Provider’s use of AI Systems:

Category

Information to be provided

AI Systems The names of the AI Systems that will be used (e.g. ChatGPT, Copilot)

Purpose and application

Describe how each AI System will used to support the delivery of Services (e.g. drafting support, data analysis)

Extent of use

Outline the scale of involvement of AI Systems in delivering the Services (e.g. limited support, automation of analysis)

Data handling

Identify if and what Commonwealth data or information would be input, processed or stored in the AI System, including the data location and security controls.

Governance and oversight

Outline the measures in place to ensure the safe and responsible use of AI Systems in delivery of the Services.

Additional response information

📌 Senior Policy and Information Officer (Australia)
🏢 SOS Recruitment
📍 Australia