Bid Coordinator / Office Administrator

Maternity Leave Cover | 6–12 Month Contract

Start Date: ASAP, to allow for training and handover before the commencement of maternity leave.

About Austral Archaeology

Austral Archaeology is a leading heritage consultancy with a strong reputation for delivering expert advice and practical solutions in archaeology, heritage conservation and cultural resource management. We are a passionate team dedicated to preserving and protecting heritage for future generations while maintaining an efficient and well-organised working environment.

The Role

Austral Archaeology is seeking a detail-oriented and motivated Bid Coordinator / Office Administrator to join our team on a 6–12 month maternity leave cover contract.

This position is ideal for someone who enjoys problem-solving, takes a proactive approach to their work and is confident using modern office technologies. The role combines bid coordination, general administration and occasional project financial administration, supporting the smooth day-to-day operations of the business.

Key Responsibilities

- Bid Coordination: Monitor tender portals, identify relevant opportunities and coordinate the preparation and submission of Expressions of Interest (EOIs), Requests for Quotation (RFQs) and Requests for Tender (RFTs).
- Manage tender deadlines, submission schedules and compliance requirements, ensuring all documentation is accurate and submitted on time.
- Liaise with project managers, team leaders and directors to coordinate tender due dates and files accordingly.
- Provide general administrative support, including data entry, document preparation, correspondence and maintaining CRM systems.
- Update and maintain project databases, digital records and internal systems to ensure information remains accurate and accessible.
- Assist with occasional project financial administration, including Work in Progress (WIP) reporting, invoicing support and project record updates.




- Use Microsoft Office and other business systems to improve efficiency, accuracy and organisation.
- Support ad hoc projects and contribute to ongoing process improvements across the business.

About You The successful candidate will be organised, adaptable and comfortable managing a variety of responsibilities in a busy office environment. You will demonstrate:

- A strong interest in administration, bid coordination and operational support.
- Excellent organisational skills and attention to detail, with the ability to manage competing priorities and deadlines.
- Strong critical thinking and problem solving skills, with a proactive approach to identifying and resolving issues.
- Confident computer skills, including Microsoft Word, Excel, PowerPoint and Outlook, with the ability to learn new systems quickly.
- Strong written and verbal communication skills and the ability to liaise professionally with colleagues and external stakeholders.
- The ability to work independently while contributing positively to a collaborative team workplace.
- A flexible and enthusiastic attitude, with a willingness to assist across a range of business functions.
- A driver's license (essential).
- Previous experience in bid coordination, tender administration or a similar administrative role will be advantageous.

Why Join Austral Archaeology?

- Work in a supportive and collaborative team environment.
- Contribute to meaningful heritage management and conservation projects.
- Gain experience across bid coordination, business administration and project support.
- Develop your professional skills in a varied and engaging role.

How to Apply If you are an organised and motivated professional who enjoys working in a varied role, we would love to hear from you. Please submit your resume and a cover letter through the Seek application button.

Austral Archaeology is an equal-opportunity employer and welcomes applications from all suitably qualified candidates.

Join us in making a meaningful contribution to heritage management and preservation.

📌 Bid Coordinator / Office Administrator (Yallah)
🏢 Austral Archaeology
📍 Yallah