College Senior Administration Coordinator

Permanent Part-time position (0.90 FTE) - Starting 18 January 2027

Classification: Grade 5

Department: Cross Campus based in the College Administration

Reports to: Business Manager

Direct Reports: 6

Stream: Administration

Position Summary

The College Senior Administration Coordinator is responsible for coordinating and overseeing the College’s administrative functions and providing high-level, confidential administrative support to the Principal and Executive Team. Working with substantial autonomy and minimal direction, the role leads and supports the administration team to ensure efficient, professional and customer-focused services are provided across the College. The position works closely with staff, students, families, visitors and external stakeholders and plays an important role in maintaining effective administrative systems, procedures and compliance.

The position is 43 weeks a year, with 2 weeks being flexible over the holiday breaks. You will be required to work the week before school commences each year. Hours will be 37.5 hours per week working Monday - Friday 8.00am - 4.30pm with a 60-minute lunch break. There will be some out of normal hours work as required.

Ideally, we would like you to commence as soon as possible for casual training in the position.

About Us

At St Mark's College, we empower students through excellent education to become curious, independent learners and compassionate global citizens. As part of Catholic Education South Australia, we are committed to excellence in education and the wellbeing, safety, and dignity of all children and young people.

Key Responsibilities

- Coordinate the day-to-day operation and delivery of the College’s administrative services.
- Provide high-level and confidential administrative support to the Principal and Executive Team.
- Manage calendars, meetings, agendas, meeting notes and follow-up actions as required.
- Lead,



supervise and establish priorities for administration staff, ensuring effective service delivery across the College.
- Develop, implement and regularly review administrative procedures and work practices to improve efficiency and consistency.
- Support as required recruitment, interviews and employee and volunteer onboarding activities in conjunction with the HR, Payroll and Finance Coordinator.
- In consultation with the Facilities, Risk and Compliance Coordinator, implment effective filing, archiving and record management systems, including electronic records.
- Liaise with CESA, government bodies and external stakeholders regarding relevant administrative and compliance matters.
- Coordinate professional development and mandatory training requirements for administration Education Support Officers.
- Support WHS, risk and compliance requirements within areas of responsibility and maintain appropriate records.
- Lead and support College events, activities, meetings and operational requirements. This will include some outside of normal hours work.
- Handle confidential and sensitive information with a high level of professionalism and discretion.
- Undertake other duties as required by the Business Manager or delegate.

Skills and Experience

The successful applicant will demonstrate:
- Significant experience in senior administration, preferably within a school or similar environment.
- Robust leadership and supervisory skills with the ability to coordinate and support an administration team.
- Excellent organisational and time-management skills,



with the ability to manage competing priorities independently.
- High-level written and verbal communication and interpersonal skills.
- Sound judgement and discretion when dealing with confidential and sensitive matters.
- Advanced proficiency in Microsoft Office, including Word, Excel, Outlook and PowerPoint, together with strong general ICT skills.
- Ability to develop, implement and evaluate administrative systems, procedures and work practices.
- Knowledge and practical application of relevant policies, procedures and compliance requirements.
- Ability to work effectively with College leadership, staff, students, families and external stakeholders.
- Ability to respond effectively to unexpected situations and provide leadership and support when required.

Qualifications and Requirements

- Diploma or Advanced Diploma in Administration or Business, or equivalent relevant experience and demonstrated knowledge.
- Current Working with Children Check.
- Current Responding to Risks of Harm, Abuse and Neglect certification.
- First Aid qualification as required by the College.
- Commitment to the Catholic ethos and values of the College and compliance with CESA policies, Code of Conduct and WHS requirements.
- Current drivers licence.

Why Join St Mark's College? If you are passionate about supporting students, enjoy working in a dynamic school environment, and have the skills to provide exceptional administrative and customer service support, we encourage you to apply.

Be the welcoming face, helping hand, and trusted support that makes a difference to our students every day.

How to Apply To apply, please click the link below.

Job board | Dayforce Jobs

Applications Close Monday 16 November 2026 at 9.00am.

For further information, please contact Tracey Amey 8633 8813 at St Mark's College for a copy of the Position Information Description.

📌 College Senior Administration Coordinator (Port Pirie)
🏢 St Mark's College
📍 Port Pirie