Owl Advisory is seeking a Part Time Admin Assistant & Bookkeeper to join our team in Sydney CBD. This is a part-time position of one day per week and two days in the week of month end, that offers flexibility whilst providing essential administrative and bookkeeping support to our growing business. You will play a crucial role in maintaining the smooth operation of our office whilst managing financial records. This role is ideal for someone looking to balance professional responsibilities with personal commitments.

What you'll be doing

Bookkeeping and payroll

Maintain accurate, up-to-date financial records in Xero, including transaction coding and bank reconciliations.

Prepare and issue client invoices, monitor payments and follow up outstanding accounts professionally.

Process supplier invoices and staff expenses, and prepare payments for approval.

Process payroll and maintain payroll and leave records.

Assist with cash-flow tracking and routine financial reporting.

Work with our external accountant to support reporting, tax and other financial obligations.

Business administration

Provide general administrative support and maintain organised files, records and business systems.

Coordinate calendars, meetings and appointments, including invitations, meeting links, venues and materials.

Arrange travel and accommodation, and prepare itineraries.

Help prepare and format proposals, presentations, reports and other business documents.

Liaise with clients, suppliers and service providers in a qualified and friendly manner.

Help identify and implement practical improvements to administrative processes.

What we're looking for

You are dependable,



detail-focused and comfortable working independently. You enjoy variety, communicate clearly and bring a flexible, solutions-focused approach to your work.

Essential skills and experience

Practical bookkeeping experience and confidence using Xero.

Experience processing payroll and maintaining accurate records.

Strong organisational skills and the ability to manage deadlines and changing priorities.

Good written and verbal communication skills.

Confidence using spreadsheets, email, calendars and common business software.

Sound judgement, attention to detail and respect for confidentiality.

Willingness to take on a broad mix of tasks in a small-business environment.

Experience supporting a consultancy, professional services firm or small business.

Experience coordinating travel, meetings or small events.

Familiarity with tools such as LinkedIn, Office365, email marketing platforms or website content systems.

Relevant bookkeeping or business administration qualifications.

An interest in sustainability, compliance, governance or risk.

What we offer

Part-time flexibility that allows you to balance work and personal commitments

A supportive and collaborative workplace culture

Opportunities to develop your skills in accounting and administration

A role that values accuracy, reliability and attention to detail

Friendly and professional working environment within a growing advisory firm

About us

Owl Advisory is a small consultancy specialising in compliance, sustainability, governance and risk. We help organisations navigate their responsibilities, strengthen their practices and build more sustainable, well-governed businesses.

📌 Part Time (Australia)
🏢 Owl Advisory
📍 Australia