Daily Organiser and Timetable Coordinator

- Commencing ASAP
- ESO – Grade 5
- Administration
- Permanent Full-time (0.94 FTE)
- 37.5 hours per week, 45 weeks per year

About Our College Join a Catholic College Grounded in Tradition, Focused on Tomorrow

Rostrevor College is a Catholic boys' school in the Edmund Rice tradition, committed to forming young men of character, compassion and purpose. Guided by the EREA Touchstones of Gospel Spirituality, Justice & Solidarity, Inclusive Community and Liberating Education, we strive to provide an outstanding educational experience within a welcoming and supportive community.

About This Opportunity

Coordinate the daily organisation of a busy and dynamic R-12 College and build the timetable for the school.

The Daily Organiser and Timetable Coordinator is responsible for coordinating daily relief cover, maintaining the College timetable and supporting the effective administration of learner management systems across an R–12 college environment.

We are seeking an organised, proactive and relationship-focused professional with a keen eye for detail to join our team as Daily Organiser and Timetable Coordinator.

Working closely with the Director of Teaching and Learning, College leaders and administration teams, the role ensures staff absences, timetable changes, school events and supervision requirements are managed accurately and efficiently.

Key responsibilities include:

- Coordinate daily relief cover for teaching and non-teaching staff, including planned and unplanned absences, professional learning, excursions, camps, meetings and other activities.
- Recruit, induct, onboard and support casual relief staff, ensuring required qualifications, clearances,



policies and safety expectations are understood.
- Communicate daily College activities, relief allocations, timetable changes and staff absences clearly and completely.
- Construct, maintain and administer the College timetable, room timetables, supervision rosters and yard duty rosters.
- Coordinate timetable development processes, semester changeovers, subject selection changes, teacher allocations and room requirements.

Given the dynamic and changing demands of a busy school environment, this role may at times be required to coordinate staff cover and daily organisational needs outside of their usual working hours. Work undertaken outside of the usual span of hours is honoured in alignment with the CESA Enterprise Agreement.

About You

You will be a collaborative, organised, and proactive professional who has a keen eye for detail, capacity to problem solve, and an understanding of the busy and dynamic nature of an R-12 College workplace.

To be successful in this role, you will demonstrate:

- Exceptional organisational, administrative and communication skills.
- Demonstrated ability to manage multiple priorities, problem solve issues and meet deadlines.
- Advanced proficiency in Microsoft Office applications.
- Strong interpersonal skills and the ability to build collaborative relationships.




- Commitment to confidentiality, professionalism and customer service.
- An appreciation of, and commitment to, the Catholic and Edmund Rice ethos of the College.

Essential Requirements Relevant qualifications and/or demonstrated experience in administration and coordination of complex administrative tasks and projects.

Current Working With Children Check.

Current Responding to Risks of Harm, Abuse and Neglect (RRHAN-EC) certification.

First Aid qualifications (or willingness to obtain as directed by the College).

How to Apply

Completed applications must include

- Rostrevor College Application for Employment Declaration Form (attached)
- Curriculum Vitae (up to 3 pages)
- Cover Letter (up to 2 pages) addressing:
- Your experience relevant to the opportunity and Position Information Document.
- Your interest and motivations in applying for this role
- What you hope to contribute to the Rostrevor College community

Please submit applications via email to [email protected] Applications will close at 9.00am on Friday, 20 November 2026.

Please visit the Rostrevor College website for more information or be invited to reach out to our People and Culture Team on (08) 8364 8200 8364 8200) or via [email protected].

Please Note:

Only complete applications submitted directly to Rostrevor College will be considered. Applications submitted via this Seek advertisement will not be reviewed.

Applications will be reviewed as they are received. Applicants may be contacted, interviewed and appointed prior to the closing date. If you are considering this position, please submit your application promptly.

📌 Daily Organiser & Timetable Coordinator (Woodforde)
🏢 Rostrevor College
📍 Woodforde