Occupation: Administration

Location: Barwon South West - Greater Geelong

Reference: 1551429

Selection Criteria

SC1¿ Capacity to undertake routine support tasks across a range of functions in one or more work areas within a school workplace.

SC2 ¿ Demonstrated proficiency and technical knowledge and expertise relevant to the position, especially in the use of Cases21, Compass, and other office systems and software, in particular the ability to update the schools website, post to Facebook and Instagram, and develop marketing materials using Canva.

SC3 - Demonstrated exceptional level of oral and written communication skills - especially an ability to communicate effectively with parents and carers dealing with often sensitive and confidential information.

Role

The primary purpose of the position is one of customer service by being one of the first points of contact that the public may have with the School. The position is also responsible for the preparation of communications, marketing and school publicity material.

It is expected that they will provide a high level of customer service to families and visitors to the School, to students and staff, and be competent in the provision of up to data and relevant information.

Attendance requirement for this position is 38 hrs per week (1.0 FTE), working 8:15am to 4:36pm per day over 5 days. The position reports to the Business Manager.

Responsibilities

Admin/Reception

Perform main reception duties, and provide support to to assist with student-based reception duties. These include:

provide customer service support to students, staff, and visitors

answer incoming calls, check daily messages,





screening of visitors to the school, ensuring WWCC and sign-in protocols are followed.

ensure the schools entrance and foyer is maintained and presented in a neat and tidy manner.

Assist with administration filing of student records and staff personnel information

Maintain, enter, and retrieve data from the school¿s computer systems ¿ predominantly:

Compass Absences ¿ daily notifications, early departure, and late arrivals.

Cases21 Administration data entry and updating records, extract routine reports

Cases21 Finance ¿ Receipting; Banking; Accounts Payable.

General Admin support:

As needed, provide assistance and support with other roles within the Administration Team:

Maintain, enter, and retrieve data from the school¿s computer systems, predominantly Compass and Cases21, via data entry and updating records, extract routine reports, completing receipting and banking.

Assisting with enrolment documentation and recording of student data, including the accurate filing of student records.

Communications/Marketing and Publicity

Keep the Schools website, and other communication platforms such as Facebook, Instagram, and Alumnly, up-to-date with relevant and consistent information.





Be the primary person responsible for updating the school¿s main publications and newsletters ¿ Prospectus, Student Curriculum Handbooks, Parent Bulletins and Newsletters.

Prepare advertising and marketing materials for publication in external publications such as Newspapers and magazines.

Other

Take an active and positive role in supporting professional learning relating to the role.

Other duties as required an d directed by the Principal or the Business Manager.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces.It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines ).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful ca

📌 Admin Reception (Australia)
🏢 Government schools
📍 Australia