COOGLE AUSTRALIA PTY LTD Reporting to the General Manager, you will organise office procedures, manage administrative workflows and coordinate information between customers, suppliers, field teams and the office personnel of our associated business.

Your responsibilities will include: Planning and managing daily office operations, setting administrative priorities and ensuring enquiries, documentation and outstanding matters are addressed promptly. Developing and maintaining office procedures for job registration, customer communications, purchasing requests, document control and job completion. Coordinating the administrative aspects of installation and service bookings with the Site Manager and leading hands, including confirming customer access, required documentation and schedule changes.

Maintaining accurate customer and project records, including accepted quotations, work orders, variations, equipment details, warranties and completion documents. Coordinating purchasing documentation and delivery information with suppliers and warehouse personnel to support scheduled work. Reviewing timesheets, supplier invoices and job documentation for completeness and referring discrepancies to the relevant manager or accounts personnel.

Monitoring office expenditure, arranging office supplies and services, and recommending improvements to administrative efficiency. Preparing reports for the General Manager on outstanding paperwork, administrative delays, customer issues and office operating requirements. Coordinating administrative support with the associated company’s office team and maintaining explicit responsibilities and communication between the businesses.

Maintaining personnel and training records,



including trade licence, insurance and certification expiry reminders, in consultation with management. Managing escalated administrative enquiries and coordinating responses to customer concerns.

About you You will have: Diploma qualification in relevant field or above or at least three years of relevant experience in office management or a comparable role with substantial responsibility for administrative operations. Demonstrated ability to establish office procedures, manage competing priorities and coordinate administrative workflows. Strong communication skills and experience liaising with customers, suppliers, tradespeople and management.

Good attention to detail and experience maintaining accurate business and project records. Proficiency in Microsoft Office and experience using accounting, CRM or job management software. The ability to work independently, resolve administrative problems and handle confidential information appropriately.

Experience in air conditioning, construction, building services or another trade-based business will be highly regarded.

How to apply Please apply through this advertisement with your resume and a cover letter outlining your relevant experience and suitability for the role.

About Company Coogle

Air provides air conditioning installation, servicing and repairs for residential and commercial customers across Perth. Our team includes air conditioning mechanics, electricians, apprentices, site management and warehouse personnel.

Work Type: Full time Salary: $79000-89000 Job Publish: 05-11-2026 Job Expire: 05-12-2026 Apply on: Office Manager Job here! This job is brought to you by workinitiatives.com.au.

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