Operations & Systems Coordinator

Part-time | Up to $45 AUD per hour, depending on experience

Curious mind. Sound judgment. Great follow-through.

At Anconsult, we use systems, automation and AI to deliver bookkeeping and business support services. We’re looking for a capable, experienced person to work closely with our founder and progressively take ownership of day-to-day operational and systems work.

You don’t need to know every software package we use. We’re happy to train the right person in our systems. What matters is that you bring practical experience, initiative and a genuine interest in understanding how things work.

This role suits someone who enjoys investigating a problem, organizing information and making sure work gets finished properly. You’re comfortable asking questions, thinking things through and becoming more independent as your knowledge grows.

What you’ll do

- Work alongside our founder, learning the business and gradually taking responsibility for recurring operational work.
- Manage tasks and follow-ups in ClickUp so work moves forward and nothing gets missed.
- Support our small team of administrators and bookkeepers by clarifying priorities, coordinating handovers and following up outstanding items.
- Maintain clear records, instructions and documents in Google Workspace.
- Assist with billing, time-tracking reviews, reporting and financial administration.
- Investigate missing information, inconsistencies and workflow issues, knowing when to resolve something yourself and when to ask.
- Use AI and automation thoughtfully to reduce repetitive work, checking the results rather than accepting them blindly.
- Handle confidential business, client and payroll information with care.

What matters most

- Experience in operations, business administration, bookkeeping support or a similar role involving responsibility and follow-through.
- Sound judgment, reliability and a calm,



practical approach.
- Curiosity about systems and the confidence to learn unfamiliar software.
- Strong organization, attention to detail and explicit communication.
- The ability to work independently once trained, while recognizing when you need guidance.
- A willingness to understand why a process exists, not simply follow steps.

Attitude matters more than knowing every tool on day one. We can teach our processes. We’re looking for someone who takes responsibility, asks thoughtful questions and cares about getting things right. Helpful, but not essential

Experience with ClickUp, Google Workspace, Xero, QuickBooks, Employment Hero, Hubdoc or AI tools would be useful. You do not need experience with all of them.

A bookkeeping or financial administration background is an advantage, but this is not an accountant position. Being comfortable with numbers and willing to investigate discrepancies matters more than advanced accounting knowledge.

What you can expect

- Part-time work at up to $45 AUD per hour, depending on experience.
- Hands-on training in our systems and workflows.
- A close working relationship with the founder.
- Increasing ownership as you build confidence and demonstrate capability.

How to apply Send your resume and a short introduction telling us:

- About a process or area of work you’ve taken ownership of.
- How you approach learning a new system.
- Your availability and preferred part-time hours.

We’re more interested in practical examples and how you think than a checklist of software names. Pay: Up to $45.00 per hour

Expected hours: 15.0 – 25.0 per week

Benefits

- Work from home

Experience:
- business operations, administration or bookkeeping support: 3 years (Required)
- Google Workspace: 3 years (Preferred)
- Clickup: 1 year (Preferred)
- Automation (Macros, Code, Clickup Automation): 1 year (Preferred)

Work Authorisation:
- Australia (Required)

Work Location: Remote

📌 Operations & Systems Coordinator (Newcastle)
🏢 Anconsult
📍 Newcastle