The Company

Woodville Alliance is a medium-sized, community-based organisation with services and programs in disability, mental health, family and youth support, community development and early childhood education and care. Our head office is in Fairfield, and we work across Western Sydney.

Our Vision: Social justice and fairness for all, and improved quality of life for people in Western Sydney.

Our Mission: We listen to our clients and the Western Sydney community to deliver community services that strengthen wellbeing, resilience and independence, and achieve impactful outcomes.

Our Values: Compassion. Connection. Diversity. Social Justice. Brave.

Our Culture Statement: We serve the community through respecting and valuing all people. We always put clients first, act with integrity, and keep our promises. We care about each other. We support each other. We’re a team of diverse, passionate, engaged and capable people, committed to being responsive and making an impact.

The Role

Reporting to the People & Culture Senior Business Partner, you will provide practical, day-to-day administrative support to managers and employees. You will help people processes run smoothly through recruitment, onboarding and offboarding coordination, employment documentation, confidential record keeping, training administration and People & Culture initiatives.

This role suits someone with relevant HR or people administration experience who enjoys organising tasks, maintaining accurate records and supporting a positive employee experience. Working under general direction, you will manage allocated work within established procedures, respond to routine enquiries using approved information, and refer matters requiring specialist advice, interpretation or decisions to the People & Culture Senior Business Partner.

This permanent part time role offers 24 hours per week, with hybrid working available and remuneration at SCHADS Level 3. Hours can be worked across three days or spread over more days with shorter days to suit school hours or other commitments. Friday is preferred as one of your working days, with arrangements agreed in line with role and service requirements.

Main Duties





- Coordinate recruitment administration, including vacancy advertisements, screening against agreed criteria, interview arrangements, candidate communications and pre-employment checks; escalate adverse or unclear check results.
- Prepare employment contracts, appointment letters and routine correspondence using approved templates and confirmed terms, and arrange authorised sign-off. Selection, appointment and employment terms remain with authorised decision-makers.
- Coordinate onboarding from acceptance through induction and the three-month check-in, maintaining checklists, following up actions and collating feedback.
- Coordinate offboarding, including exit documentation, confirmed leaving-date notifications, exit interviews and surveys, and follow-up of property return and system access removal by responsible teams.
- Respond to routine P&C; enquiries using approved information. Provide administrative support for performance management, complaints and grievances as directed, maintaining confidential records and referring matters requiring advice or decisions to the P&C; Senior Business Partner.
- Maintain accurate, secure employee records, organisational charts and the position description register; compile routine data and standard reports, and support policy document formatting and version control.
- Arrange approved training, maintain attendance records and support traineeship administration, including enrolment documentation, liaison with training organisations and tracking deadlines.
- Provide administrative support for approved P&C; projects such as induction and onboarding, HRIS roll-out, reward and recognition, staff events and intranet updates; maintain action lists and refer decisions to the project lead.

Selection Criteria

- A relevant human resources or business administration qualification,



or equivalent skills and experience gained through relevant administrative work.
- Relevant experience in HR or people administration, including confidential records and recruitment or onboarding support.
- Working knowledge of routine HR administration, confidentiality and equal employment opportunity requirements, with the ability to use approved procedures and recognise matters requiring specialist advice.
- Strong interpersonal and communication skills, emotional intelligence and the ability to connect with staff at all levels.
- The ability to manage multiple tasks, stay well organised and prioritise allocated work under general direction.
- Strong attention to detail, analytical and problem-solving skills, and sound judgement within established procedures, seeking senior assistance for non-routine or moderately difficult issues.
- A commitment to Woodville Alliance’s Mission, Vision and Values, including fairness, social justice and respect for cultural diversity.
- Experience using Employment Hero is desirable but not essential.

Benefits of Working With Us

Financial benefits

- Salary packaging through AccessPay, with up to $15,900 tax-free each year for eligible expenses, plus meal and entertainment salary packaging.
- A 10% discount on childcare fees at our Early Learning & Care centre for children of Woodville Alliance employees.
- Exclusive retailer discounts through Employment Hero to help with everyday purchases.
- One picnic day off each year and access to free financial counselling.

Flexible working

- Flexible hours and working arrangements to help balance work and personal commitments, subject to role and service requirements. This role offers hybrid working, with work-from-home arrangements to be agreed.

Health, wellbeing and inclusion

- Free access to a wellbeing app and counselling for you and family members aged over 18.
- An inclusive, non-discriminatory workplace that celebrates diversity.

Staff awards and recognition

- Yearly Value Awards and Service Awards recognising staff contributions and commitment to our Mission.
- An End of Year Celebration Event and Staff Development sessions.

📌 People & Culture Coordinator (Villawood)
🏢 Woodville Alliance
📍 Villawood