The Role

We are seeking a highly organised and proactive Professional Assistant to the Executive Team to join Peninsula Grammar.

Supporting the Chief Operating Officer, Chief Financial Officer and Director of Teaching and Learning, this role provides high-quality executive and administrative support across a range of strategic and operational priorities. Working closely with the Executive Team, you will coordinate executive administration, stakeholder communications and governance activities while supporting the day-to-day operations of the School. This is a varied role that requires initiative, discretion and the ability to build positive relationships across the School community.

Key responsibilities include

- Managing executive calendars, meetings, appointments and administrative priorities
- Acting as a key point of contact for internal and external stakeholders
- Preparing and coordinating correspondence, reports, presentations and executive documentation
- Supporting governance and committee administration, including agendas, papers and minutes
- Coordinating operational, finance and teaching and learning administration activities
- Supporting projects, timelines and action tracking across Executive portfolios




- Managing confidential information and records with professionalism and discretion
- Assisting with stakeholder communications, publications and School documentation
- Supporting professional learning, School events and other Executive initiatives
- Contributing to continuous improvement of administrative systems and processes

About You To be successful in this role, you will bring:

- Demonstrated experience providing executive, administrative or operational support to senior leaders
- Exceptional organisational skills with the ability to manage competing priorities and deadlines
- Strong interpersonal skills and the ability to build positive relationships with a wide range of stakeholders
- Excellent written communication skills and attention to detail
- Sound judgement, professionalism and the ability to handle confidential information with discretion
- Solid administrative and problem-solving skills
- Advanced proficiency in Microsoft Office and confidence learning new systems and technologies
- A collaborative and service-oriented approach
- Experience in governance, finance, education or committee administration will be highly regarded
- Experience within a school or educational environment will be advantageous

📌 Professional Assistant to the Executive (Shire of Mornington Peninsula)
🏢 Peninsula Grammar
📍 Shire of Mornington Peninsula