Summary:

We are seeking a highly organised, proactive and detail-oriented Project Administrator to support our project management and operations teams.

This wide-ranging role is responsible for providing essential administrative and coordination support across project documentation, purchasing, supplier management, quality reporting, timesheets and compliance.

Key responsibilities include:

- Managing and maintaining project documentation, schedules and records.
- Preparing purchase orders and monitoring supplier deliveries.
- Liaising with suppliers and internal stakeholders to ensure project timelines are met.
- Assisting with quality reporting, inspections and continuous improvement initiatives.
- Preparing, reviewing and processing employee timesheets.
- Coordinating project communications, meetings and reporting.
- Supporting project managers with risk management, compliance and audit requirements.
- Identifying opportunities to improve administrative processes and project efficiency.

Qualifications and Prior Experience:

- Strong administrative experience, ideally in project management or a related field.
- Proficiency with project management tools (e.g., MS Project, ERP systems).




- High level of skill in Microsoft Office Suite (Word, Excel, PowerPoint).
- Excellent verbal and written communication skills.
- Ability to work collaboratively in a team environment.
- Strong organisational, analytical, and problem-solving abilities.
- Ability to manage multiple tasks and meet strict deadlines.
- Attention to detail and commitment to quality.

Employee’s at HBT will:

- look after their own health and safety
- ensure that their actions do not impact the health and safety of others
- follow organisational WHS procedures
- comply with any instructions regarding work health and safety

The ideal candidate will have excellent organisational and communication skills, strong attention to detail, the ability to manage competing priorities and a proactive approach to problem-solving. We offer a competitive remuneration package and employee benefits.

If you enjoy working in a fast-paced project workplace and thrive on keeping projects organised, coordinated and running smoothly, we would love to hear from you!

📌 Project Administrator (Beresfield)
🏢 HBT Waratah Engineering
📍 Beresfield