Brisbane, Australia | Posted on 10/05/2026

EmploymentType:Part time(approx.20hours/week),withpotentialtoscale

Reportsto:CEO

AbouttheRole

WearecurrentlyhiringforoneourclientbasedinAustralia,we’relookingforahighlyorganised,systems-drivenOperations VAtoworkdirectlywiththeCEOofthecompanyandcoordinatetheoperationalengineoftheiraccountingpractice.

Thisrolesitsfirmlywithintheaccountingdomain.YoumustunderstandAustralianbookkeepingandmanagementaccountingfundamentals.However,thisisnotastandaloneclientaccountantrole.

Yourfocuswillbe:

- Operationalexecution

- Workflowcoordination

- Systemmanagement

- Capacityoversight

Thisisanindependentcontributorroleforsomeonewhothrivesinstructuredenvironments,respectssystems,andknowhowtouseefficiencywithoutdisruptingoperationalstability.

KeyResponsibilities

- Coordinatedailyworkacrossbookkeeping,payroll,reconciliations,andreporting.

- Organise,assign,track,andmonitortasksthroughClickUp.

- Monitorteamcapacityandensureworkisdeliveredaccordingtoclientagreementsanddeadlines.

- Identifyworkflowbottlenecksandhelpresolvethemproactively.

- MaintainorganiseddocumentationandfilingsystemswithinGoogleWorkspace.

- EnsureexistingSOPsandprocessesforAustralianbookkeepingandmanagementaccountingareconsistentlyfollowed.

- MaintainandimproveClickUpdashboards,workflows,templates,andtaskvisibility.

- Supportworkflowautomationandencourageconsistentuseofsystemsacrosstheteam.

- AssisttheCEOwithoperationalplanning,prioritisation,summaries,andinternalinitiatives.





- Trackactionitemsandensuretasksarefollowedthroughandcompleted.

- Conductpreliminaryqualitychecksonreconciliations,coding,andworkpapers.

- Monitorscopeadherenceandflaganyout-of-scopework.

- Assistwithtrackingagedreceivablesandotherinternaloperationalmatters.

- Stepinandsupporthands-onwhenneededtokeepimportantdeadlinesontrack.

- Managelicences,subscriptions,andsystemaccess.

- Supporttheonboardingofnewteammembersintocompanytoolsandworkflows.

- Maintainconfidentialityandensuretheprotectionofclientinformationandintellectualproperty

Must-HaveRequirements

- Experienceinanaccounting,bookkeepingormanagementaccountingenvironment

- Backgroundinoperations,practicemanagement,adminVAorexecutivesupportwithinanaccountingfirm

- StrongunderstandingofAustralianbookkeepingfundamentals(GST,BAS,payroll,super,month-end)

- Hands-onexperiencewithClickUp(dashboards,workflows,templates)

- HighproficiencyinGoogleWorkspace

- ExperiencewithXero,QuickBooksOnlineand/orMYOB

- Strongorganisationalandtimemanagementskills

- Systems-orientedmindsetwithrespectforexistingframeworks

- Abilitytooperateindependentlywithoutclosesupervision

- OpennesstoleveragingautomationandAItoolswherebeneficial

WhoThisRoleSuits

Thisroleisidealforsomeonewithintheaccountingindustrywhoenjoysoperations,structureandexecutionmorethanpurelytechnicalaccountingwork,andwantstoworkcloselywithaCEOinagrowingaccountingpractice.

Ifyouenjoybuildingclarity,protectingsystems,andensuringoperationaldisciplineinsideanaccountingenvironment,thiswillfeellikehome.

📌 Virtual Assistant-Operations and Admin Support (Australia)
🏢 Remote Office
📍 Australia