- Based in Australia (Brisbane or Adelaide preferred)
- Fixed-term until 30 June 2027 with the possibility of a one year extension
- Applications will be assessed on a rolling basis and recruitment may commence prior to the closing date of 18 November 2026

Program Overview

Australia Awards are provided to build skills and knowledge of individuals so that they can contribute to their country’s development, and to support ongoing development of links between Australia and the countries to which it provides development assistance. The Australia Awards are an important part of the Australian Government’s focus on public and economic diplomacy, and provide long-term Scholarships, Fellowships and Short Courses, supported by a range of other capacity‑building and training modalities.

Australia Awards – South Asia & Mongolia (AASAM) is administered by Palladium on behalf of the Australian Government’s Department of Foreign Affairs and Trade (DFAT). The Program goal is to support eight partner countries – Bangladesh, Bhutan, India, Maldives, Mongolia, Nepal, Pakistan and Sri Lanka – in achieving their development goals through education and knowledge transfer, and to build enduring relationships with Australia that advance mutual interests.

In support of this goal, the Program aims to achieve two key outcomes:

- Alumni are using their skills, knowledge and networks to contribute to sustainable development.
- Alumni are contributing to cooperation between Australia and partner countries.

Australia Awards – South Asia & Mongolia is a multi‑country program with service delivery offices in Colombo, Dhaka, Islamabad, Kathmandu, Thimphu and Ulaanbaatar. Leadership, coordination,



and support are provided by “the Hub” — a regional team based in Colombo, Bangladesh and in Australia.

Purpose of Position

The Program Coordinator is responsible for a range of project coordination and support activities, including procurement, contracting, financial and operational activities, ensuring effective, compliant and well‑documented delivery in line with Palladium and Commonwealth Government requirements.

Responsibilities

Procurement and Contracts

- Support procurement of short courses and Australian Skilled Opportunities in line with Palladium and Commonwealth Government procurement policies and rules, often with short deadlines and conflicting procurement schedules
- Provide support to establishing Technical Assessment Panels (TAPs) for procurement assessments, including scheduling activities and sourcing, vetting and contracting short‑term consultants
- Maintain a live register of pre‑vetted technical experts to support rapid short course procurement processes
- Manage contract negotiations with providers, escalating and advising on complex matters in coordination with Senior Management and Palladium Legal
- Continue to transition legacy contracting templates with providers as required
- Contribute to the development and maintenance of AASAM systems and processes to support compliant and efficient procurement of goods and services




- Work with AASAM management and colleagues to prepare tender documentation and provide advice on procurement processes in accordance with Palladium and Commonwealth Government requirements and the AASAM Head Contract
- Manage AASAM contract records, including generating agreement numbers, updating the Contracts Register, and maintaining thorough and accurate records in line with program information management systems
- Prepare draft contracts and supporting documentation for other program engagements and undertake due diligence for review by the Senior Program and Operations Manager and other internal stakeholders as required.

Finance

- Understand and support Australia‑based program finances relating to forecasting and reporting on short‑term engagement activities and other Australian‑led expenditure
- Contribute to program financial planning as required
- Track and manage subcontract expenditure, including coordinating approvals and submitting accurate invoices to Accounts Payable
- Support other finance duties as required, including coding payment requests and assisting with administrative financial tasks, as requested by the Senior Program and Operations Manager or Regional Finance and Administration Manager.

Quality And Legislative Requirements

- Comply with DFAT and Palladium policies, procedures, practices and quality systems
- Contribute to process improvements with internal Palladium stakeholders, including Legal, to ensure AASAM continues to meet current compliance requirements and operates efficiently and effectively
- Comply with role‑specific policies and procedures, including Commonwealth Procurement Rules
- Ensure role‑specific procedures and rel

📌 Program Coordinator (Australia)
🏢 Palladium: Make It Possible
📍 Australia