GBS Recruitment is seeking an experienced Governance Support Administration Officer for an immediate temporary assignment.

Ideally commencing in mid-November, this part time role is expected to run for up to three months with the potential for ongoing employment. Working three days per week, based in Bairnsdale but hybrid arrangements are a requirement of the role also, with only occasional requirements to be in Bairnsdale.

Whether you are an experienced governance professional seeking a short-term opportunity or someone interested in securing an ongoing position, this is an opportunity worth exploring.

About the Organisation

This is an opportunity to support an organisation committed to self-determination, cultural heritage and community outcomes.

About the Role

Reporting to the Executive Officer, you will provide essential secretarial, governance and administrative support to the Board and its committees, ensuring meetings, compliance requirements and corporate records are managed efficiently and professionally.

This is a varied role suited to someone who is highly organised, proactive and comfortable working with confidential information and formal governance documentation.

Key responsibilities include:

- Coordinating Board and committee meetings, including preparing agendas, compiling board papers and distributing meeting packs.
- Attending formal meetings and preparing accurate, comprehensive minutes.
- Maintaining action registers and tracking follow-up items and business arising.
- Maintaining governance and compliance registers, including policy, risk and contract registers.
- Assisting with the development and review of policies and procedures.
- Coordinating documentation and records for audit requirements and supporting the preparation of the Annual Report.
- Managing meeting, field visits and workshop logistics,



including venues, catering and accommodation.
- Providing administrative support with Board member sitting fees and expense reimbursements.

About You

You will be an experienced administrator or governance professional who takes pride in producing accurate work, managing competing priorities and providing reliable support to senior stakeholders. Importantly, you will bring a genuine appreciation and respect for Aboriginal culture, community and protocols.

To be successful, you will demonstrate:

- Experience working with or alongside Aboriginal organisations, Traditional Owner groups or Aboriginal communities. Alternatively, a strong and demonstrated understanding of cultural safety, community protocols and respectful engagement within a First Nations context.
- Previous experience in board secretarial, governance or high-level administrative support.
- Solid minute-taking skills and the ability to prepare professional meeting documentation.
- Excellent organisational skills, with experience maintaining registers, records, compliance schedules or other formal tracking documents.
- Strong written and verbal communication skills, with the ability to handle sensitive and confidential information with discretion.
- Proficiency in Microsoft Office, including Word, Excel, Outlook and Teams, and confidence using digital document management and board portal systems.

How to Apply

All applications must be submitted via the GBS Recruitment website -www.gbsrecruitment.com.au (Job No. 1261541) and include a current resume and cover letter outlining your experience.

For a confidential discussion regarding this opportunity, please contact our office on 03 5174 2665 or email [email protected]

If you are looking for a varied opportunity where you can build strong relationships and contribute to positive outcomes, we would love to hear from you!

📌 Governance Support Administration Officer (Bairnsdale)
🏢 GBS Recruitment
📍 Bairnsdale