About Avantic

Avantic Pty Ltd is a Sydney-based construction company specialising in residential developments, multi-residential construction, commercial projects and remedial building works.

We are committed to delivering high-quality construction projects through effective planning, technical coordination, quality assurance and collaboration with clients, consultants and contractors.

As our construction activities continue, we are seeking a motivated and experienced Program or Project Administrator to support the administration and coordination of our construction projects.

About the Role

The successful candidate will be responsible for administering and coordinating construction projects, monitoring project schedules, managing documentation, liaising with contractors and consultants, and supporting project delivery within established timeframes, budgets and quality requirements.

The role involves working closely with project managers, site supervisors, construction professionals and senior management to ensure effective project coordination and administration.

Key Responsibilities

· Coordinate and administer residential and commercial construction projects, including project schedules, milestones, resources and deliverables.

· Develop, maintain and review project documentation, construction schedules, progress reports and administrative records.

· Monitor project progress against approved timelines, budgets and construction requirements, identifying delays and reporting issues to management.

· Review and coordinate project variations, subcontractor work orders and changes to construction schedules and project requirements.





· Liaise with project managers, architects, engineers, subcontractors, suppliers and clients to support project coordination and delivery.

· Oversee subcontractor administration, monitor work progress and report variations, delays and performance issues.

· Prepare and review project reports, contractor documentation, progress claims and project-related correspondence.

· Collect and analyse project data, including construction progress, expenditure, resource allocation and project outcomes.

· Maintain project tracking systems, risk registers, Gantt charts and other project management documentation.

· Respond to project-related enquiries, coordinate resolution of administrative and operational issues, and escalate significant matters to management.

· Assist senior management in reviewing project performance and implementing approved project decisions.

· Support project completion processes, including documentation, handover records and final project reporting.

Qualifications and Experience

· An AQF Diploma or higher qualification in Project Management, Construction Management, Business or a relevant discipline; or at least three years of relevant experience in lieu of formal qualifications, consistent with ANZSCO requirements.





· Demonstrated experience in construction project administration, project coordination or a closely related role.

· Understanding of construction project processes, subcontractor coordination, scheduling and project documentation.

· Experience in preparing project reports, monitoring budgets and managing project variations.

· Proficiency in Microsoft Office and project management software.

· Strong communication, organisational and stakeholder coordination skills.

Skills and Attributes

· Excellent planning, time management and organisational skills.

· Strong attention to detail and documentation accuracy.

· Ability to coordinate multiple construction projects and competing deadlines.

· Strong analytical and problem-solving capabilities.

· Effective communication with contractors, consultants and internal stakeholders.

· Ability to work independently and collaboratively within a construction project team.

What We Offer

· Full-time, permanent employment.

· Competitive salary commensurate with experience and qualifications.

· Opportunities for career development.

· Exposure to residential and commercial construction projects.

· A supportive and collaborative working environment.

How to Apply

Please submit your resume and cover letter outlining your relevant qualifications and experience.

Email: [email protected]
Application Closing Date: 04/12/2026

Only shortlisted candidates will be contacted.

Pay: $85,000.00 – $95,000.00 per year

Benefits:

- Free drinks
- Maternity leave

Work Location: In person

📌 Project Administrator (Chatswood)
🏢 Avantic Constructions
📍 Chatswood