We’re looking for a reliable, organised person to support the daily management of a large mixed-use building in Ultimo.

This role combines practical site coordination with administration, record keeping and resident communication. Working directly with the Director / Building Manager, you’ll help keep maintenance moving, contractors accountable and building records current.

Main responsibilities

- Log, prioritise and follow maintenance requests through to completion.

- Coordinate contractor attendance, access and follow-up.

- Conduct routine inspections and record defects, hazards and required actions.

- Respond professionally to resident enquiries and provide clear updates.

- Maintain accurate MYBOS records, work orders and contractor documentation.

- Track maintenance schedules, compliance inspections and deadlines, escalating outstanding items.

- Help maintain asset registers and operational records.

- Assist with timely incident reports and monthly management reporting.

- Provide clear handovers and manage routine site operations independently after induction.

What we’re looking for





- Strong administration, organisation and attention to detail.

- Clear written and verbal communication.

- Reliable follow-through and the ability to meet deadlines.

- Practical judgment and confidence prioritising tasks.

- Good computer skills and willingness to learn current systems.

- A professional, discreet and helpful manner.

- Ability to work independently and recognise when to escalate issues.

Building management, facilities coordination, property operations or similar experience is preferred. MYBOS experience would be an advantage.

Initially two or three full days per week. Days, hours and remuneration will be discussed with suitable applicants. Site-specific induction and clear guidance on approvals and emergency escalation will be provided.

To apply, please send your CV and a short introduction outlining your relevant experience and availability to mailto:[email protected]

Work Location: In person

📌 Assistant Building Manager / Building Operations Coordinator (Ultimo)
🏢 Group One Building Management
📍 Ultimo