AI Job Summary

- Experience providing administrative support in a law firm, insurance or professional services environment.
- Experience with legal proceedings, case management and opening matters in a Case Management System.
- Proficiency in MS Office, Adobe Acrobat and Nitro Pro.

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Role Type

On-site • Permanent • Full-time • Entry Level

Description

About us

HBA Legal is a team of award-winning solicitors offering a highly competitive suite of legal and technical claims services to meet the needs of today’s insurance marketplace. We have offices across the country in Perth, Sydney, Brisbane, Canberra, Melbourne and Newcastle.

We are an evolved legal services business, with a different approach to practice. Bureaucracy is long banished in favour of plain-English, responsiveness and flexibility. We apply creative thinking to bring expert solutions across legal challenges, claims, risk and business processing.

Learn more by visiting our website: https://www.hbalegal.com/

About the role and your team

This role is situated in our Statutory Lines practice group in an established team lead by Partner, Kate Watson. The industry work is Federal Workers Compensation matters. Our team is recognised for its expertise in workers’ compensation, acting for insurers, self-insured organisations, government agencies and major corporations across Western Australia, Canberra, and Recent South Wales.

We are looking for an experienced administrative assistant or law student to join our Sydney office on a full or part-time basis (minimum 3 days), ideally with prior experience in legal, insurance or other professional services.

Key responsibilities include

- Day to Day support to the Executive Legal Assistant and their respective teams of fee earners
- Day to Day general administration including but not limited to filing, scanning,



data entry, mail management, courier bookings and database management
- Communication to key internal and external stakeholders in person, via phone and email correspondence including to the courts and clients
- Opening of new file matters in the CMS
- E-filing incoming and outgoing emails and documents
- Assisting with collating briefs to counsel and / medical experts as required
- Assist with general office maintenance when required including kitchen housekeeping
- Assisting the team with general administration including renaming in ActionStep, briefs and naming new file documents, adhering to client naming guidelines
- Assisting with client queries by phone and email
- General Office maintenance when required, including kitchen housekeeping.
- Support internal communication, culture, and engagement initiatives.

What we are looking for

- Experience with legal proceedings and case management.
- Working knowledge of Actionstep/ or similar billing system
- Sound level skills in MS Word, Outlook, PowerPoint and Excel, Adobe Acrobat, Nitro Pro
- Excellent oral and written communication skills
- Ability to work autonomously
- Strong attention to detail
- Solid time management and organisational skills
- Excellent interpersonal skills

Desirable

- Previous experience in similar role in a law firm, professional services or corporate environment.
- Previous experience supporting matters before the Administrative Review Tribunal (ART), Fair Work Commission, NCAT,



or similar tribunals.
- Experience in the Insurance sector

What we can offer you

- Relaxed office environment where you can “Dress for your Day”.
- Structured mentoring and career development opportunities through internal and external training.
- Health and Wellbeing: Employee Assistance Program with 24/7 complimentary confidential counselling, nutrition, legal, and financial advice. Corporate headspace membership, and annual flu vaccinations.
- Access to everyday discounts through our corporate discount schemes.

Why HBA

We strive to create an environment where people can and do perform at their very best. They understand what we are creating, and they want to be a part of it, because they understand the difference that we make to our clients’ lives. And where we succeed, we share the rewards and recognise people in ways that celebrate our achievements.

HBA is all about doing things differently. We challenge the stereotypes associated with traditional law firms in terms of our structure, management style and way of life. Creativity and innovation are at the heart of everything we do.

Next steps

If you’re interested in a career with HBA, then please apply to this vacancy via Seek or reach out to us directly at [email protected]

Please know that as much as we would like to, we can’t always get back to everyone.At this stage, only shortlisted candidates will be contacted.We encourage people of all genders, Aboriginal and Torres Strait Islander people, people with disabilities and people with culturally and linguistically diverse backgrounds to apply for this role.

Please note in order to comply with our regulatory obligations, all successful candidates must consent to HBA Legal conducting background checks.

Company Overview

HBA Legal Pty Ltd

📌 Legal Administrative Assistant (Sydney)
🏢 Employment Hero
📍 Sydney