Job Description
Job Type: Permanent position | Full time position
Position: Project Administrator Type: Full-time, permanent (38 hours per week) Employer: Polygon Joinery Pty Ltd
Location: Dandenong South VIC **** Salary: $75,000 – $90,000 per annum plus superannuation
Polygon Joinery Pty Ltd is a Melbourne-based joinery and cabinetry business that designs, manufactures and installs customised cabinetry for residential properties from its facility in Dandenong South. Its work covers kitchen cabinetry and kitchen renovations, wardrobes, bathroom vanities, laundry cabinets and bespoke storage solutions, with every project managed in-house from the initial client consultation and site measurement through design development, material selection and manufacturing to final installation. The business has built its reputation on functional, aesthetically appealing and high-quality cabinetry tailored to each client's requirements, and its day-to-day operation depends on the careful coordination of design planning, material procurement, production scheduling, contractor coordination and installation arrangements so that each project is completed efficiently and to the agreed specification, budget and timeline.
About the Position The Project Administrator sits at the centre of Polygon Joinery's project delivery, developing project schedules, monitoring progress, coordinating resources and contractors, and maintaining project documentation so that each custom cabinetry project moves efficiently from initial planning through to completion. Working closely with management, designers, production personnel, suppliers and installation contractors, the role is responsible for keeping every job on track against its established timeline, budget, quality standards and client requirements, and for giving management explicit, timely information on progress, variations and delivery issues.
Key Responsibilities
Develop, maintain and monitor project schedules, milestones and resource allocation plans for custom cabinetry and joinery projects




Coordinate project activities between management, designers, the manufacturing team, suppliers and installation contractors to ensure timely delivery
Monitor project progress, budgets, material requirements and expenditure, identifying potential delays, cost variations and operational issues
Prepare, maintain and review project documentation, including work orders, project plans, progress reports, schedules and variation records
Liaise with clients, contractors and other stakeholders to respond to project enquiries, resolve operational issues and coordinate changes to project requirements
Monitor contractor performance and installation activities, reporting work order variations, scheduling conflicts and delivery issues to management
Collect and analyse project performance data, prepare progress reports and recommend improvements to project administration and delivery processes
Assist management in implementing project decisions, coordinating corrective actions and ensuring compliance with agreed project specifications and quality requirements
Requirements
Australian citizens and permanent residents are encouraged to apply.
A minimum AQF Diploma or higher qualification in Project Management, Business Administration, Construction Management or a closely related field
A minimum of two years' relevant experience in project administration, project coordination or a similar role; experience in construction, joinery, cabinetry, manufacturing or renovation projects is highly regarded
Demonstrated experience coordinating project schedules, contractors, resources and documentation
Experience monitoring project budgets, preparing progress reports and managing project variations
Proficiency in project management software and the Microsoft Office suite, with strong attention to detail in maintaining accurate records
Clear written and verbal communication skills, with the ability to liaise confidently with clients, suppliers and trade contractors
Well-organised, proactive and able to manage competing priorities and resolve problems across several projects at once
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