Administration,Customer Service,ExecutiveArc is the not-for-profit student organisation at UNSW, dedicated to creating an exceptional student experience.
Through clubs, societies, volunteering, events, sport and a range of commercial services, Arc supports and empowers thousands of students every year.
We're passionate about community, innovation, learning and having fun while making a meaningful impact.We are seeking a highly organised and proactive Executive Assistant to support our Marketing Department and the General Manager (Marketing, Strategy & Experience).
This role is ideal for someone who thrives in a fast-paced environment, enjoys keeping operations running smoothly and has a keen eye for detail.About the RoleAs Executive Assistant, you will play a key role in ensuring the efficient administration and operation of the Marketing team.
You'll coordinate schedules, manage resources, support financial processes and contribute to marketing projects and reporting.
This diverse role offers the opportunity to work across multiple functions and collaborate with a wide range of stakeholders.03/11/202630/11/2026Permanent - Full TimeKensington CampusJob DescriptionKey ResponsibilitiesManage the General Manager's calendar, meetings and task priorities.Coordinate team administration, including scheduling, meeting minutes and action tracking.Process invoicing, reimbursements,



requisitions and monthly financial activities.Maintain office resources, supplies, storage areas and stock levels.Support Arc College and Social Officers with operational requirements.Assist with reporting, research and marketing campaign activities.Prepare signage and collateral for events and promotional activities.Contribute to a positive, inclusive and safe workplace culture.Desired Skills and ExperienceAbout YouYou will bring:Strong organisational and administrative skillsExperience managing competing priorities and deadlinesExperience in office administration, communications and file managementStrong attention to detail and an eye for branding and presentationExperience handling transactions and financial administrationAbility to work collaboratively within a team environmentInterest in marketing, social media and youth engagement trendsA proactive, solution-focused approach to workWhy Join Arc?
Work in a vibrant and purpose-driven organisation.Be part of a supportive and collaborative team.Contribute to the student experience at one of Australia's leading universities.Enjoy a dynamic workplace where no two days are the same.Join a culture that values learning, innovation and fun.If you're an organised professional who enjoys administration, coordination and supporting high-performing teams, we'd love to hear from you.
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📌 Executive Assistant (Sydney)
🏢 Arc @ UNSW
📍 Sydney