Progress with purpose at one of Australia's largest health care providers
Get ahead with salary packaging, benefits and professional development in a supportive team environment
Play
a
key
role
in
supporting
Legal
and
Clinical
Governance
at
an
executive
level
Permanent full-time Opportunity
Location- Sydney
Hybrid/Flexible Working Arrangements Available
About the role
The Executive Assistant provides high-level, confidential and proactive executive and administrative support to the Chief Legal Officer and Chief Nurse & Clinical Governance Officer.
The role is responsible for coordinating executive diaries, preparing governance materials, supporting committees, tracking key actions and deadlines, and managing stakeholder relationships across both portfolios.
Working across sensitive legal, clinical and organisational matters, the successful candidate will bring sound judgement, initiative and exceptional discretion, with a strong understanding of confidentiality and governance requirements.
The role also provides an opportunity to contribute to LCMHC's mission and values of healing, hospitality, stewardship and respect.
Your main duties will include:
Proactively manage executive diaries, correspondence, competing priorities and meeting coordination for the Chief Legal Officer and Chief Nurse & Clinical Governance Officer.
Coordinate executive, Board and governance committee processes, including agendas, papers, minutes, decision records and action registers.
Prepare, review and quality assure executive and Board-level correspondence, reports, briefings, presentations and other key documentation.
Manage confidential and legally sensitive correspondence, records, matter files and deadlines, ensuring appropriate handling of privileged information.
Support the coordination and tracking of legal matters, claims, contracts, regulatory requests and information required by external legal advisers,



insurers and regulators.
Assist with clinical governance reporting and assurance activities, including quality and safety reports, policy reviews, accreditation actions and regulatory commitments.
Monitor and follow up on actions, emerging issues and key deliverables, coordinating information across services and escalating risks or delays where required.
Provide broader executive and administrative support, including stakeholder liaison, research, travel coordination, expense reconciliation and general portfolio administration.
About you
Essential
Experience providing high-level support to senior executives with complex portfolios.
Demonstrated experience coordinating executive or governance committee processes, including agendas, papers, minutes and action tracking.
Proven ability to handle legally privileged, clinically sensitive, commercially confidential and personally sensitive information with discretion.
Robust governance discipline, including document control, deadline management, quality assurance and escalation of material risks or delays.
Exceptional written and oral communication skills, including the ability to draft and edit executive and Board-level documents to a high standard.
Advanced Microsoft 365 capability, including Word, Outlook, Teams, SharePoint, PowerPoint and Excel, and confidence using workflow and action-tracking tools.
Highly developed organisational, analytical and prioritisation skills, with the ability to anticipate needs, identify dependencies and manage ambiguity.




Ability to work autonomously, exercise sound judgement and maintain effective relationships with senior internal and external stakeholders.
Demonstrated flexibility and willingness to support others when needed, particularly during peak activity or critical periods.
A strong commitment to the mission, values and vision of LCMHC, and the ability to represent and promote these consistently in all professional interactions
Desirable
Tertiary qualification in business, administration, governance, legal studies or a related discipline.
Experience within healthcare, clinical governance, legal, regulatory or risk environments
For further information please c
ontact
National Recruitment on
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Why work for Calvary?
At Calvary, our staff matter.
With over 130 years' experience and 18,000 staff and volunteers, we offer an inclusive and welcoming culture where you are valued, drawing on your own strengths, identity and background alongside a team of professionals who care for our patients, residents and clients.
Your advantages:
NFP salary packaging benefits, discounted health insurance and gym memberships
Paid parental leave
Training, development pathways and career opportunities
Flexible hours that make sense for you
As we serve the community across Home, Virtual and Residential Aged Care, Retirement Living and Hospitals, one thing sets us apart.
Care from the heart.
If this sounds like you, apply for a role with Calvary today.
Please note the following:
As part of the application process, you will be required to complete pre-employment checks which may include, but is not limited to reference checks, work rights, criminal history check, NDIS/WWCC/WWVP checks, and a health evaluation to ensure suitability for the role
You will be required to provide evidence of immunisation as required for your role

📌 Executive Assistant (New South Wales)
🏢 Calvary Health Care
📍 New South Wales