Location Profile

Kambrya College is a co-educational Government secondary school in Berwick, Victoria, Australia. In 2026, we have a student population of over 2500 students. We offer a broad range of programs from Years 7-12, culminating in highly effective VCE (academic and vocational majors) programs in the senior years. Our VCE results place us in the top 13% of Victorian Government Secondary Schools.

Our staff culture is one of both high expectations and collective efficacy. Our annual DET staff opinion survey results consistently show that we are 10-20% above the state average in all core indicators, such as school climate, collective efficacy, collective focus on student learning, and staff trust in colleagues. Overall, our staff survey results show that for school climate indicators we are in the top 10% of all Victorian Government Schools. Our College also has a strong focus on developing leadership skills for staff, and we have a broad range of leadership positions available for staff to progress their careers. We take particular pride in our approach to supporting and mentoring teachers who are new to the profession.

Kambrya College provides outstanding support and opportunities for all teachers to develop their skills. Our school culture is extremely positive, with Department of Education School Staff Survey results above the 90th percentile in many categories. For example, our ¿Staff Trust in Colleagues¿ component in 2023 was in the 92nd percentile in the state.

Graduate teachers are extensively supported to achieve their full registration with VIT, through a simple and streamlined process with extensive support. In addition to the regular 5% reduction, our beginning teachers have their teaching load further reduced to give them access to DE¿s ¿Career Start Program¿ which includes PD and additional mentoring.

The career opportunities at Kambrya College are vast. With a structured Leadership Development Program, one-to-one GROWTH coaching for all teachers and tiered opportunities for leadership and development, we have an extremely high staff retention rate.

In the Junior School (Years 7-9) we operate four vertical sub-schools which each reflect one of our core values (integrity, achievement, respect and compassion). Students join one of these four sub schools and remain in this sub school with their peers and a core group of teachers until the end of Year 9. Senior School students are still part of a sub school however they have their own separate buildings and facilities including a study room and access to a small kitchen.

Our College has a great range of facilities, including seven fully functional science laboratories, three kitchens (including one hospitality centre), a three court gymnasium complex, a 200 seat performing arts theatre, woodwork and systems technology rooms and art studios. The College has a strong focus on developing numeracy and literacy skills for all students and has a range of programs to support student development. To support aspiring athletes, the College also runs an Athlete Development Program and has recently constructed a new fitness centre to support their program. For those with a passion for performing arts, the College offers a Musician Development Program (MDP) with a large number of bands/ensembles, specialist instrumental staff, a variety of instruments to learn and numerous opportunities to perform. The annual College Production brings together all aspects of visual and performing arts and remains one of the prized all-inclusive student events on the calendar each year. Our vocational training facilities for senior students include fully equipped centres for Building and Construction, Plumbing, Hairdressing, Beauty Services, Hospitality and Kitchen Operations, and Sport and Recreation Management. At the end of 2024 a stunning recent two-story building was opened, along with an extension to the science wing of two additional chemistry classrooms.

Kambrya builds and maintains strong international connections with sister schools in Japan and Germany. Furthermore, the College facilitates a range of Australian based camps and experiences for students.

We have a strong focus on student health, engagement and wellbeing, and we are use a School Wide Positive Behaviour System to recognise student behaviours and create a culture of mutual respect. We have a large Student Health, Wellbeing and Engagement Centre which hosts a range of clinicians and counsellors to support students. We have a range of tailored programs to support both the emotional and academic development of our students.

Our annual Student Attitudes to School survey results demonstrate that we are a school on a strong trajectory of improvement, and in the last five years we have increased all measures significantly. Many are now in the top 20% of the state, and some even in the top 10%. Overall, we increased from the bottom 49% in 2017 to the top 25% of all Victorian Government Secondary Schools in 2022.

Selection Criteria

SC1 Demonstrated administrative experience in a school, Arts organisation, or similar relevant setting, with capacity to manage competing priorities within a dynamic environment.

SC2 Demonstrated experience coordinating and operating high level administrative systems, to support event coordination and logistics.





SC3 Highly developed organisational skills with strong attention to detail.

SC4 Demonstrated proficiency in the use of computerised systems, processes, and technical equipment, with a high ability to maintain accurate records and manage data.

SC5 Demonstrated high level communication skills, including expertise in written communication and maintaining documentation.

SC6 Effective communication skills and the ability to work collaboratively with staff, students, and external stakeholders.

Role

The Education Support Officer Arts Administrator provides administrative support to the Arts Department and works closely with the Head of Arts, Head of Music, and Production Coordinators to support the effective day-to-day operations of the Arts Program, Musician Development Program (MDP), and College Production. The role reports directly to the heads of each of these departments, as well as liaises with the college operations group (COG) in terms of the day-to-day coordination of events.

The person in this role is responsible for key administrative tasks relating to MDP and Production, including enrolments, contracts, invoicing, instrument hire, purchasing processes, scheduling, and maintaining accurate records.

In addition to these core administrative functions, the role provides broader coordination support across the Arts Department including Production, MDP concerts and performance administration, event planning and support, audition and rehearsal administration, attendance management, music resource management, and event coordination.

The Arts Administrator supports the preparation of performance programs and planning documentation, coordinates administrative arrangements for performances, rehearsals and masterclasses, maintains key program documentation and newsletter items, and assists with the support of instrumental staff.

The position operates under routine direction and established guidelines, with work subject to monitoring and review by the Head of the Department and the college principal team. The person in this role will also liaise and assist Arts staff with other relevant duties as required.

Responsibilities

1. General Administrative Duties

- Provide general administrative support within the Arts Department in accordance with school policies and procedures.
- Provide administrative assistance to the Head of Music to support the delivery of the MDP.
- Responsibility for all correspondence to all MDP emails, including general enquiries from staff, students, families, and external stakeholders.
- Provide administrative support to the accounts department team to assist with all fees associated within the Musician Development Program and College Production.
- Maintain effective filing systems (digital and hard copy) to ensure documentation is accessible, accurate and compliant.
- Prepare routine correspondence, schedules and reports as required.
- Support the coordination of departmental administrative processes to ensure efficient program delivery.
- Attend and assist as required for Production, MDP, and other Arts events.

2. Staff and Student Administration and Support

- Coordinate and monitor all administration for MDP, including student enrolments, allocations, and contracts.
- Coordinate and support all administration for production, including student applications, auditions, allocations, contracts, and enquiries.
- Coordinate administrative documentation required for new and ongoing instrumental staff engagements, including monitoring of work schedules, TIL, etc.
- Maintain accurate records of instrumental staff hours worked to prepare and reconcile Instrumental Music Teachers schedules for approval by the Head of Music.
- Liaise with Production Coordinators to coordinate scheduling and staffing of rehearsals and events.
- Monitor the attendance in MDP and Production programs and facilitate required communications and actions.
- Support the maintenance of scheduling for MDP students and staff.
- Coordinate and support the delivery of the MDP certificate.
- Liaising with Daily Org regarding timetable adjustments, scheduling matters and room allocations, as required.

3. Instrument and Performing Arts Resource Management

- Provide resourcing support for MDP, College Production, and other Arts events (such as Arts Evening of Excellence).
- Coordinate instrument hire, maintenance, storage, and ordering.
- Coordinate the ordering and distribution of Arts uniforms, including MDP polos and Production T-shirts.
- Ensure Arts resources are accessible and appropriately managed for required purposes.
- Support and coordinate fundraising efforts and initiatives within Arts programs.

4. Arts Program Documentation and Publications

- Maintain key Arts department documentation.
- Maintain the MDP Handbook regarding fee schedules, enrolments, etc.
- Coordinate distribution of relevant resources and documentation on relevant digital platforms,



such as college website, Compass, Teams, and Clipboard, for students and staff.
- Ensure documentation reflects current operational practices and program requirements.
- Coordinate the development and distribution of content for the newsletter, website, Facebook, college publications, and other relevant documentation, as well as initiating new ideas and improvements in these areas.

5. Financial & Purchasing Processes

- Coordination MDP student fees, including calculations, invoices, following up payment, and communications.
- Coordinate purchasing processes in accordance with school financial procedures.
- Prepare purchase requests and forward documentation to the Accounts Team for processing.
- Track orders relating Arts equipment, instrument repairs, music resources, and other arts resources.
- Maintain records relating to departmental purchases and associated documentation.

6. Event & Performance Coordination

- Coordinate administration for MDP concerts, performances, College Productions, and Performing Arts events, both internal and external.
- Support the coordination of other Arts events as required, ensuring required documentation is collected in accordance with school processes.
- Prepare planning documentation for performances and liaise with relevant staff regarding scheduling, rehearsal planning and logistical requirements.
- Compile and prepare performance programs, posters, promotions, and other associated documentation.
- Liaises with the college operations group (COG) in terms of the day-to-day coordination of events.
- Assist with the coordination and scheduling of rehearsals for MDP, Production, and Arts performances, liaising with external musicians and visiting performers where required.
- Proposing/forward planning for possible event dates based on previous year¿s calendar.
- Creating all Compass/Clipboard events for MDP events, including studio concerts, ensemble concerts, piano recitals, MDP Masterclass events, lunchtime performances, assembly performances, additional rehearsals, etc.
- Proactively seeking consent, payment, etc. for all above events, plus regular and timely follow up where needed, to ensure all is received before the deadline.
- Communicating any issues or notable outcomes to relevant stakeholders (e.g. notifying of known absences)
- Coordinating venue bookings/hire, seeking dates, liaising with venues, actioning invoices, etc.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via *******@education.vic.gov.au

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

https://www2.education.vic.gov.au/pal/child-safe-standards/policy

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

Conditions of Employment

- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
- Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
- A probationary period may apply during the first year of employment and induction and support programs provided.
- Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at https://www2.education.vic.gov.au/pal

📌 ES - Arts Administrator (Berwick)
🏢 Department of Education Victoria
📍 Berwick