Location Profile

Pakenham Secondary College is a Year 7-12 College located within the Cardinia Shire on Melbourne¿s South East fringe. The school now serves a large and diverse community within a designated urban growth corridor.

The College is committed to providing all students with learning opportunities designed to develop socially responsible citizens and build pathways to their futures. We are committed to continuous improvement. We value growth through connection.

The key values that underpin all our work at the College is based around the acronym SOAR.

S ocial and personal responsibility

This means everyone is accountable for their own actions and share responsibility for the development of a positive learning environment.

O pportunities for all

This means that all members of the school community are provided with a variety of learning opportunities to further develop themselves and participate in the decision-making process of the school.

A chieving personal best

This means there is an expectation that all members of the school community commit to a culture of excellence.

R espectful relationships

This means that the school recognises the importance of productive relationships, with all members of the school community showing respect for themselves, others and the environment.

The school community has become increasingly diverse with students from a variety of ethnic and racial backgrounds creating a diverse school population. It is anticipated that student enrolment numbers will be approximately 1250 in 2027.

We are a great school offering outstanding opportunities to our students in the areas important to our College Community:

- Learning growth and pathways
- Sport
- Performing Arts
- Student Leadership and our Community.

The curriculum across Years 7 and 8 is based around a core plus elective model. Students in Years 9 and 10 combine their core subjects with more elective choices in areas of interest to them. Year 10 students also have the opportunity to access a VET or VCE subject. Senior students are able to access the VCE (VCE, VCE Vocational Major and the Victorian Pathways Certificate) and a variety of VET courses and School Based Apprenticeships. The school is committed to supporting students in achieving at least one qualification upon the completion of their Secondary Education.

The school recently completed a new Strategic Plan (2025) which is focused on improving student learning and wellbeing. Key Improvement Strategies include:

Strengthen the Professional Learning Communities approach through collaborative inquiry, improved use of data, feedback and peer coaching.

Develop, implement and embed a whole school approach to formative and summative assessment.

Audit, adjust, monitor and embed the instructional model aligned to the VTLM 2.0.

Embed multi-tiered systems of support that enhance student wellbeing, engagement, and inclusion.

Enhance student voice and agency, a sense of belonging and school pride across the school community.

The College has recently received $11.3 million in funding as part of a Capitol Works Program with works commencing in 2024 ¿ the Program will be completed by the end of 2026.

Our College has also further developed its International Student Program. We view our International Students Program as a further means of adding to our already rich Cultural diversity at the College.

Pakenham Secondary College strives to implement the Child Safe Standards as outlined in Ministerial Order No.870 to ensure the safety and wellbeing of all students at the College and promote an organisational culture that manages the risk of child abuse and neglect. The school has developed policies and procedures specifically aimed at keeping children safe.

¿Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment in accordance with their legal obligations including the Child Safe Standards. The school¿s Child Safety Code of Conduct is available on the school¿s website¿

The school's preference is for the successful candidate to work over 5 days per week with a start time of 8.30 a.m. and finish time of 4.30p.m. on afternoons where there are Meetings (typically, Mondays and Tuesdays are our Meeting Days through the week).

Selection Criteria

Selection Criteria

SC1 Demonstrated capacity to provide strategic leadership across a complex, multidisciplinary school operations portfolio, including Education Support, Administration, Information Technology, Facilities and Maintenance, Nursing, Allied Health and NDIS support, with the ability to establish clear accountabilities, align diverse functions and lead teams toward shared school priorities.

SC2 Demonstrated ability to lead the integration of workforce, financial, operational and student-support systems within a specialist school environment, using sound professional judgement to balance competing priorities, allocate resources effectively and develop sustainable solutions to complex organisational challenges.

SC3 Demonstrated capacity to provide high-level strategic advice to the Principal, Executive and School Leadership teams and School Council, synthesising complex financial, workforce, operational, compliance and student-support information into clear analysis, recommendations and actionable decisions that support school improvement.

SC4 Demonstrated experience in leading organisational development and continuous improvement, including designing, implementing and evaluating whole-school systems, processes and practices that strengthen workforce capability, operational effectiveness, compliance, student wellbeing and the delivery of the school¿s strategic priorities.

SC5 Highly developed interpersonal, communication and influencing skills, with demonstrated capacity to lead across professional disciplines, facilitate complex conversations, build collective understanding, develop staff capability,



manage competing perspectives and communicate confidently with staff, families, external agencies, leadership and governance bodies.

SC6 Demonstrated capacity to translate strategic vision into effective whole-school practice within a specialist-school context, including the establishment of new programs, structures, partnerships and support models that respond to diverse student needs and strengthen the school¿s capacity to achieve improved outcomes.

Role

Key Roles and Responsibilities

Strategic Leadership and Management

- Provide strategic leadership and oversight across Education Support, Administration, Information Technology, Facilities and Maintenance, Nursing, Allied Health and NDIS support.
- Lead and coordinate multidisciplinary teams to ensure effective and consistent whole-school operations.
- Establish clear roles, responsibilities, accountabilities and expectations across operational teams.
- Align operational functions, staffing and resources with the school's strategic priorities and improvement goals.
- Foster a collaborative, accountable and high-performing workplace culture.

Operational, Workforce and Resource Management

- Oversee the integration of workforce, financial, operational and student-support systems.
- Manage competing operational priorities and ensure effective allocation of staffing, resources and budgets.
- Identify and implement sustainable solutions to complex organisational and operational challenges.
- Monitor workforce capacity, operational performance and resource requirements to support effective service delivery.
- Ensure operational systems and processes meet legislative, Department and school policy requirements

Strategic Advice and Governance

- Provide high-level strategic and operational advice to the Principal, Executive Team, School Leadership Team and School Council.

- Prepare reports, recommendations and strategic advice to support informed decision-making.
- Identify organisational risks, emerging challenges and opportunities for school improvement.
- Support effective governance, accountability, compliance and strategic planning across the school.

Organisational Development and Continuous Improvement

- Lead the development, implementation and evaluation of whole-school systems, processes and operational practices.
- Identify opportunities to improve organisational efficiency, workforce capability and service delivery.
- Develop and implement consistent procedures, frameworks and accountability measures across operational areas.
- Lead change management initiatives that strengthen organisational effectiveness and sustainability.
- Monitor and evaluate the effectiveness of operational systems and improvement initiatives.
- Support professional learning, staff development and capability building across multidisciplinary teams.

Communication, Collaboration and Staff Leadership

- Build and maintain positive, productive relationships with staff, families, external agencies and key stakeholders.
- Lead and support multidisciplinary teams through effective communication, collaboration and shared decision-making.
- Facilitate complex conversations, resolve competing priorities and manage differing perspectives professionally.
- Provide guidance, coaching and professional support to strengthen staff performance and capability.
- Communicate complex operational and strategic information clearly to diverse audiences.
- Promote a culture of collaboration, qualified accountability, continuous improvement and shared responsibility.

Whole-School Program Development and Implementation

- Translate the school¿s strategic vision and priorities into effective whole-school operational practices.
- Lead the establishment and implementation of new programs, structures, partnerships and student-support models.
- Coordinate multidisciplinary services to ensure integrated, responsive and student-centred support.
- Identify emerging student, workforce and organisational needs and develop appropriate whole-school responses.
- Strengthen partnerships with external providers, agencies and community organisations to improve student access to support.
- Evaluate the effectiveness and sustainability of programs and initiatives to ensure they contribute to improved student outcomes.

Human Resources

- oversee effective administrative and HR service to the school
- support/liaise with Principal on all aspects of staffing
- participate as a member of relevant sub-committees and working groups
- contribute workforce planning strategies
- management of SRP including staffing budgets
- provide high level advice and support to principal on HR matters
- manage end to end recruitment process including liaise with successful applicants
- manage Edupay/Local Payroll
- manage workcover/RTW for all staff
- manage confidential storage including retrieval of HR information
- PD of all ES staff
- preparation of all Leave requests
- manage all approved Time in Lieu requests via Edupay

Role: Timetable Development

The position is responsible for the development, coordination and ongoing management of the College's master timetable and student subject selection processes. Working collaboratively with the Principal, Assistant Principals, Learning Area Leaders and relevant staff, the role ensures that timetable arrangements effectively support the College's curriculum delivery, staffing requirements, student subject choices and operational needs.

The position coordinates the administration and technical development of the master timetable using Edval Timetable, including the collection and analysis of curriculum and staffing requirements, subject blocking, teacher allotments, room allocations and student class placements.





The role also oversees the development and administration of the Edval WebChoices platform, facilitating the student subject selection process through the establishment of subject offerings, selection rules, access arrangements and timelines. This includes supporting staff, students and parents throughout the selection process and analysing subject selection data to inform curriculum planning and timetable construction.

The position is responsible for maintaining accurate timetable information, coordinating semester and other timetable changes, and communicating relevant updates to staff and stakeholders in a timely manner. The role requires a high level of organisation, attention to detail, problem-solving skills and the ability to work collaboratively with College leadership and teaching staff to ensure the effective delivery of the College timetable.

Responsibilities

Human Resources:

- conduct regular team meetings and actively support educational support staff to reflect upon and improve their professional practice.
- participate in the implementation and further development of the school's workforce plan and provide authoritative advice on recruitment policy and procedures for all school opearations and services.
- manage the work practices, priorities and performance and development of education support staff.
- research, plan and prepare development programs for support staff.
- manage recruitment procedures, and or oversee delegated duties in conjunction with the principal.
- provide authoritative advice to the leadership team on support structures and work practices.
- assist in the development of work practices that ensue appropriate occupational health and safety standards are maintained.
- manage procedures relating to employee relations issues.
- assist in the development of human resource planning.
- RTW/Workcover/TAC Coordinator

Timetabling (Edval Timetable):

- develop and manage the school's master timetable.
- collaborate with leadership and faculty heads to gather subject and staffing requirements.
- ensure timetables meet curriculum guidelines, teacher loadings, and room availability.
- manage semester changes, subject adjustments and student allocations.
- communicate changs clearly and promptly with all stakeholders.
- engage in training/professional development on the Compass/Griddle timetabling system.

Subject Selection Management (Edval WebChoice):

- build and maintain the WebChoice platform for subject and elective selections.
- set up subject rules, student access and timelines.
- support staff, students and parents during the selection process.
- use WebChoice data to inform block generation and subject allocations.

More Responsibilities

- analyse curriculum requirements, student subject preferences and staffing allocations to support effective timetable construction.
- identify potential timetable clashes, staffing constraints and resource limitations and work collaboratively with leadership to resolve these.
- maintain accurate teacher allotments, subject allocations, class structures and rooming arrangements.
- coordinate the preparation and implementation of timetable changes throughout the school year.
- provide administrative support and guidance to Learning Area Leaders during the subject selection and curriculum planning process.
- maintain the accuracy and integrity of timetable data across Edval and Compass.
- assist with the transition of timetable information between Edval and Compass, ensuring changes are accurately reflected in relevant systems.
- adhere to staff special circumstances in the allocation of duties, especially in relation to the VGSA 2026 and schools long term plan.
- Carrying out other duties as directed by the Principal.

Who May Apply

Individual with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via *******@education.vic.gov.au

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

https://www2.education.vic.gov.au/pal/child-safe-standards/policy

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

📌 Business Manager/HR Manager/Timetable Development (Pakenham)
🏢 Department of Education Victoria
📍 Pakenham