SENIOR CORPORATE SERVICES COORDINATOR – PEOPLE, PAYROLL & FINANCE

Newdawn Support Services Pty Ltd , Cranbourne, Victoria Full-time | Fixed-term maternity leave cover | Approximately 12 months

Accuracy. Accountability. Confidentiality. Strong systems.

Newdawn Support Services is seeking an experienced and highly organised Senior Corporate Services Coordinator – People, Payroll & Finance to provide continuity across critical corporate functions during a period of maternity leave.

This is a senior, hands-on corporate services position .

It is not simply an HR position, payroll position or bookkeeping position.

The successful candidate will work across Human Resources administration, payroll, bookkeeping/general finance, financial controls, recordkeeping and management reporting , while working closely with the CEO and Director.

Key responsibilities

The role includes responsibility for:

People & HR

- Employee onboarding
- Employment documentation
- Employment variations
- Personnel records
- Probation administration
- Leave administration
- Performance documentation
- Recruitment administration
- HR registers and compliance
- Workforce information
- Employee separation administration
- First-line HR guidance within authorised boundaries

Payroll

- Payroll preparation
- Timesheet verification
- SCHADS Award application
- Overtime, penalties and allowances
- Leave calculations
- Payroll adjustments
- Payroll reconciliation
- Payroll exception reporting
- Superannuation administration
- Payroll recordkeeping

Finance & Bookkeeping

- Accounts payable
- Accounts receivable
- Bank reconciliation
- Credit-card reconciliation
- Payroll reconciliation
- Aged receivables
- Cash-flow visibility
- General bookkeeping
- Month-end preparation
- Management reporting
- Supporting external accounting processes

Corporate Controls

The role requires strong attention to:

- confidentiality;
- appropriate separation of duties;
- financial controls;
- accurate records;
- authorisation processes;
- documentation;
- recurring deadlines;
- escalation of risks; and
- audit readiness.

The position does not replace Newdawn's external accounting, taxation, legal or specialist HR advisers.

Essential Selection Criteria

Applicants must demonstrate:

1. Relevant experience

At least 5 years' experience across corporate services, HR administration, payroll and/or bookkeeping/finance.

2. Payroll expertise

Demonstrated hands-on experience preparing and reconciling payroll, including:

- timesheets;
- ordinary hours;
- overtime;
- penalties;
- allowances;
- leave;
- deductions;
- superannuation; and
- payroll adjustments.

3. SCHADS Award knowledge

Demonstrated knowledge of the SCHADS Award ,



or substantial payroll experience under another complex modern award.

4. HR administration

Practical experience with:

- onboarding;
- employment documentation;
- contract variations;
- probation;
- leave;
- employee records;
- performance documentation; and
- employment separation administration.

5. Bookkeeping & finance

Hands-on experience in areas including:

- accounts payable;
- accounts receivable;
- bank reconciliations;
- credit-card reconciliations;
- payroll reconciliations;
- aged receivables;
- cash-flow reporting; and
- month-end preparation.

6. Accuracy

Strong demonstrated ability to detect discrepancies, investigate underlying causes, reconcile information and correct errors.

7. Confidentiality

Demonstrated experience handling highly confidential HR, payroll, employee and financial information.

8. Deadline management

Ability to manage concurrent payroll, HR, finance, superannuation, month-end and reporting deadlines.

9. Professional judgement

Ability to independently manage routine matters within established systems while recognising when issues require escalation to the CEO, Director or specialist adviser.

10. Constructive feedback

Ability to receive feedback professionally, take accountability and implement agreed improvements.

11. Communication

Strong written and verbal communication with the ability to handle sensitive employee and financial matters professionally.

12. Systems competency

Strong Microsoft Excel and Microsoft 365 capability and experience with payroll, accounting and HR systems.

Highly regarded

- Qualification in Human Resources, Accounting, Bookkeeping, Business or a related discipline
- Strong SCHADS payroll experience
- NDIS/disability-sector experience
- NDIS claiming or reconciliation experience
- Experience working with external accountants and HR advisers
- Experience preparing executive management reports

Performance Expectations

The successful candidate will work within a clear performance framework focused on:

- payroll accuracy and timeliness;
- HR record completeness;
- timely employee documentation;
- payroll reconciliation;
- accounts payable and receivable;
- cash visibility;
- management reporting;
- confidentiality;
- compliance deadlines; and
- successful maternity-leave handover.

The full measures and responsibilities are contained in the attached Position Description.

Important: Read the attached Position Description





Applicants are expected to read the complete attached Position Description before applying.

The attached document forms an important part of the recruitment process and explains the position's responsibilities, decision-making boundaries, performance standards, controls, confidentiality expectations and handover requirements.

How to Apply

Please submit:

1. A current resume .
2. A tailored cover letter addressing the Essential Selection Criteria .
3. Examples demonstrating experience across payroll, HR administration and bookkeeping/finance.
4. Details of suitable previous managers or supervisors who can provide professional references.

Generic applications that do not demonstrate relevant HR, payroll and finance capability may not progress.

Our Recruitment Process

Newdawn uses a structured recruitment process to ensure candidates have the technical capability, judgement and skilled standards required for this position.

The Employment Hero pipeline shown in your setup already includes In Review, Phone Screen, Assessment, Interview, Background Check, Offered and Hired stages . The automated online interview can be included before the Phone Screen. imageturn0search0†image.png (Image: Employment Hero recruitment pipeline)

Stage 1 – Application Review

Newdawn reviews the resume, cover letter and selection criteria.

Stage 2 – Automated Online Interview

Shortlisted applicants will first be invited to complete an automated online interview .

Questions may assess:

- HR knowledge;
- payroll capability;
- SCHADS experience;
- financial administration;
- accuracy;
- confidentiality;
- handling discrepancies;
- prioritisation;
- accountability; and
- response to constructive feedback.

Stage 3 – Phone Screening

Candidates who meet the required standard may progress to a telephone screening.

The phone screening will verify key experience, availability, fixed-term suitability and expectations.

Stage 4 – Practical Assessment

Shortlisted candidates may be required to undertake a practical assessment.

For this role, I recommend testing:

- a sample SCHADS payroll discrepancy;
- correcting an employee/payroll record;
- a simple bank/payroll reconciliation;
- prioritising conflicting HR/payroll deadlines; and
- identifying which issues require executive escalation.

Stage 5 – Formal Interview

Candidates who successfully complete the earlier stages may be invited to a structured interview with Newdawn leadership.

Stage 6 – Reference & Background Checks

Final candidates will be subject to professional reference checks, employment verification and applicable pre-employment screening.

Stage 7 – Offer

A written offer may be made following satisfactory completion of the recruitment process.

📌 Corporate Manager - People, Payroll & Finance (Cranbourne)
🏢 Newdawn Support Services
📍 Cranbourne