Job Description
/n The Department of Jobs, Skills, Industry and Regions is focused on growing Victoria’s prosperity, building the productive capacity of our economy and increasing participation – by creating more opportunities for people through skills and jobs; helping businesses and industries to thrive; and building vibrant communities and regions. For more information, see the DJSIR Strategic Plan 2023-2027./n /n /n Our work spans numerous portfolios, supporting departmental ministers and operating across metropolitan, regional and international offices./n /n /n The Department welcomes and encourages applications from diverse applicants, including First Peoples, refugees or asylum seekers, people from culturally and linguistically diverse (CALD) backgrounds, LGBTIQ+ people and people with disability. All roles at DJSIR can be worked flexibly and

we offer
reasonable adjustments for applicants with disabilities. /n Executive Administrator /n /n
-

Salary:
$81,496
- $98,955 (Plus Superannuation) /n
- Work Type: Ongoing position /n
- Usual hours of work: Full time (flexibility may be available) /n
- Usual work

location:
121 Exhibition Street VIC 3000 (flexibility may be available) /n /n The Role /n The Executive Administrator will provide high quality, executive and administrative advice and support to the Executive Director (ED), including: /n /n
- Managing complex, high-volume, and competing diary commitments, setting up meetings, and screening/responding to emails and phone calls. /n
- Managing, tracking, and providing quality assurance for sensitive documents, briefings, ministerial correspondence, and board papers. /n
- Organising meetings and conferences, creating agendas, taking minutes, and following up on action items with internal and external stakeholders. /n




- Establishing and maintaining efficient office procedures for records management, financial information and reporting. /n
- Making travel and accommodation arrangements, often liaising with other offices. /n
- Acting as a primary point of contact for the executive office, dealing with ministerial offices, executives, and external stakeholders. /n /n Main accountabilities of the Executive Administrator will include: /n /n
- Determines the work organisation of the work area Analysis and advice contributes to decision making by others. /n
- Exercises qualified judgement about the application of rules, or the selection of choices within guidelines. /n
- Uses persuasion, advocacy, negotiation and motivation skills with clients, providers, staff, peers and managers. /n
- Researches issues and prepares draft reports and briefings within a project plan or policy framework set by others. /n
- Assesses client needs and delivers a range of services in complex situations. /n /n The Team /n The position of Executive Administrator forms a part of the People and Culture Branch within the Corporate Services Group. /n People and Culture branch is a multi-disciplinary team providing trusted and professional strategic, operational and program support and advice to the department on people-related matters including talent attraction and recruitment, learning and development, diversity and inclusion, safety and wellbeing, industrial relations,



payroll, organisation design and business partnering. /n About You /n The successful candidate will ideally have the following skills and

experience:
/n /n
- Working Collaboratively: Builds a supportive and cooperative team environment; Engages other teams to share information in order to understand or respond to issues; Supports others in challenging situations. /n
- Critical Thinking and Problem Solving: Resolves issues through deep understanding/interpretation of existing guidelines. Where guidelines aren't available, analyses ideas available and takes action including in consultation with others to resolve problems. /n
- Influence and Persuasion: Consistently adapts the content, style, message or tone of a presentation to suit the audience and plans how to tackle objections; Applies own ideas by linking them to others' values, needs and goals. /n
- Communicate with Impact: Prepares and delivers logical and succinct presentations; Uses clear and concise language; Uses media appropriate to the audience and presents information to develop the understanding of the topic. /n
- Stakeholder Engagement: Takes steps to add value for the client or stakeholder; Links people with other areas as appropriate; Monitors client and stakeholder satisfaction; Constructively deals with stakeholde r issues. /n /n Further Information /n For a confidential discussion, please contact Rachel Fist, Senior Adviser via email [email protected] /n The Department is committed to creating and maintaining a child safe organisation. We have zero tolerance of child abuse and are committed to taking the necessary steps to protect children from harm by adopting a preventative, proactive and participatory approach to ch

📌 Executive Administrator (Melbourne)
🏢 Department of Jobs, Skills, Industry and Regions
📍 Melbourne