The primary accountabilities of the Administration Officer include: * Manage and provide a variety of administrative functions and quality, confidential administrative support including diary management, organising meetings, book travel arrangements, answer general enquiries at reception and screen phone calls * Provide support to staff on administrative issues and assist with the preparation of memorandums, reports and correspondence checking for formatting and grammatical errors and amend where necessary * Perform opening and closing procedure * Maintain Human Resources functions including checking timesheets, submitting leave forms,
assist with commencement paperwork for recent employees and submission of documentation related to work cover claims * Provide basic training to administrative staff on office systems * Undertake procurement and financial processing duties including banking as required and manage petty cash and reconcile as directed * Register incoming and outgoing correspondence and maintain mail register * Maintain facilities and equipment, including performing stock-takes, maintenance of asset register and management of car fleet * Liaise with internal and external agencies as required * Site administration * Maintain the Agency electronic recording systems * Ensure the confidentiality and security of all files and documents and provide appropriate access to the files by relevant staff and approved external agencies * Assist with monitoring and maintaining the Integrated Offender Management System (IOMS) to ensure accurate statistics are available. Applications to remain current for 12 months.
Job Ad Reference: QLD/706568/26
Closing Date: Thursday, 19th November 2026