Executive Assistant to the Principal and Office Manager

The Executive Assistant to the Principal also includes the role of Office Manager and reports directly to the Principal. Child Protection legislation requires that, as the preferred applicant of a position classified as child-related employment, you must meet the requirements of the Working with Children Check. Your appointment may be reviewed if information relating to any childrelated offence is revealed.

The Executive Assistant to the Principal and Office Manager provides high-level, confidential and proactive executive support to the Principal, enabling the Principal to fulfil their responsibilities for the Catholic identity, educational leadership, strategic direction, governance, staffing and community leadership of the College. The position ensures the efficient and harmonious operation of the Principal's Office and leads the College's administrative offices, including Reception, the Secretarial Office and the Registrar's Office and also works collaboratively with all other support staff at the College.

Working in a Catholic school in the Edmund Rice tradition, the Executive Assistant provides an inclusive and courteous service to all members of the College community and others, and exercises confidentiality, discretion, respect and discernment in all interrelationships, especially with the Principal. The position works collaboratively with the College Leadership Team, the College Advisory Council and its committees, teaching and support staff, students, parents, EREA, parishes, the Diocese of Broken Bay and external organisations.

Values

- Support the Catholic ethos of the College and the charism of Edmund Rice, including the EREA Charter and its Touchstones




- Work constructively with others in a supportive culture of trust and open communication
- Fulfil all duty of care responsibilities
- Support the professional reputation of colleagues, respect confidentiality and raise matters of serious concern with the appropriate authority
- Respond appropriately to, and support, the decisions made by the Principal and the College Leadership Team
- Communicate with parents professionally and in a timely manner
- Value and develop collaborative relationships with members of the College community
- Understand and implement all College policies pertaining to the operation of the College
- Respect the privacy of all members of the College community and exercise sound judgement in handling sensitive information and situations
- Abide by all Work Health and Safety policies and guidelines
- Adopt a qualified and appropriate manner in respect of dress, appearance and conduct

Key Responsibilities and Accountabilities

- Executive Support to the Principal
- Provide comprehensive diary, appointment and workflow management for the Principal
- Manage the day-to-day operation of the Principal's Office, ensuring it operates effectively, efficiently and presents professionally
- Prepare, format, proofread and distribute correspondence, reports, presentations, briefing papers and other confidential documentation




- Secure and process material and work directed to, or generated by, the Principal
- Prioritise all matters and requests directed to the Principal's Office with diplomacy and initiative, determining appropriate referral where necessary
- Source and arrange travel, accommodation, registrations as required
- Support for the Principal's Leadership and Governance Responsibilities
- Support the Principal in leading the Catholic identity and Mission of the College in the Edmund Rice tradition, including assisting with the coordination of significant liturgies, celebrations and community occasions
- Coordinate the Leadership Team meeting, including requesting agenda items, preparing the agenda and action plan, maintaining records
- Facilitate a wide variety of meetings both within and outside school hours, including attendees, timing, agendas, minutes and follow-up
- Support the Principal's reporting and compliance obligations to EREA, NESA and other statutory and regulatory bodies, maintaining accurate records and meeting deadlines
- Support the Principal's engagement with parents, the Parents and Friends Association, Old Boys, Our Lady of Dolours Parish, the Diocese of Broken Bay, EREA and the wider community
- College Events, Hospitality and Celebrations
- Assist with coordination of College events such as Graduation, Investiture and other major and special events and celebrations with relevant personnel both within and beyond the College
- Coordinate hospitality and catering for meetings, functions and visitors as required
- Liaise with venues, suppliers and external providers, ensuring bookings, timelines are me

📌 EA to the Principal and Office Manager (Sydney)
🏢 Junior School
📍 Sydney