With world leading Facilities Management Certification & Institute of Leadership and Management training programs, CBRE is uniquely placed to provide long term career progression for our people.

As a CBRE Planner, you will join a newly established Integrated Facilities Management team supporting a global life sciences manufacturer. This is a hands on planning role for someone who understands that a scheduled job is only finished once it is executed , document and closed out to an auditable standard. You will work closely with technicians, subcontracts and client engineering stakeholders to make the right work is done at the right time.

What's in it for you?

Competitive pay

Additional 2 days paid leave for charity

Stable 38 hour week, with some reasonable flexibility around start and finish times.

Ongoing training; technology, equipment, safety, skills.

Career pathway support and access to CBRE facilities and real estate careers

Here's a snapshot of your day: Planning and scheduling

Build and manage the forward maintenance pipeline, covering long-lead items, compliance windows and shutdown readiness

Prepare work packs so that scope, labour, materials, permits, access and vendor availability are confirmed before work is released

Produce and maintain the weekly locked schedule, balancing technician workload while protecting schedule stability

Coordinate shutdown and planned outage activities with engineering and production stakeholders

Manage preventive and corrective work orders in SAP PM, including notifications, orders, maintenance plans and task lists

Enforce work order quality: clear scope,



correct functional location and equipment, justified priority and complete closeout (TECO)

Support improvements to asset hierarchy, maintenance plans and task lists over time

Compliance and contractor management

Schedule and track statutory and regulatory maintenance across fire (AS 1851), water systems and legionella control, lifts, electrical, HVAC and refrigeration

Book and coordinate specialist subcontractors, and confirm site inductions and permits are in place before attendance

Review service reports and completion evidence so that records meet GMP documentation and audit requirements

Reporting and commercial

Prepare monthly maintenance reporting covering PPM compliance, backlog, SLA performance and statutory status

Control contract scope by distinguishing contracted from chargeable works, and coordinate extra works quotations

Support purchase order, goods receipt and invoice alignment with subcontractors

Keep the account and client teams informed of upcoming works, risks and supplier issues

The Ideal Candidate

Proven experience as a Maintenance Planner, Scheduler or CMMS Planner within facilities management or asset maintenance





Working knowledge of a CMMS and of planned and reactive maintenance workflows

Sound understanding of building services (HVAC, mechanical, electrical, fire and hydraulic systems) and their statutory maintenance obligations

Strong attention to detail and a disciplined approach to documentation and closeout

Confident stakeholder engagement with technicians, subcontractors and client representatives

Advanced Excel skills and proficiency across MS Office

Clear, professional written and verbal communication

Highly regarded

SAP PM experience, particularly maintenance plans, task lists and order management

Experience in GMP-regulated, pharmaceutical, laboratory or healthcare environments

Exposure to cleanroom or critical environment maintenance

Shutdown planning experience

Familiarity with contractor management platforms and procurement systems

Trade or technical background in a building services discipline

Requirements

Willingness to complete a national police check and site-specific GMP and safety inductions

Current driver's licence (desirable)

Can we inspire you to join us? Joining our team means surrounding yourself with talented, driven professionals who are at the top of their field. Your journey starts here with some of benefits such as:

Uncapped opportunities to develop your career within facilities management

Flexibility and work/life balanced role.

Chance to work autonomously and manage the delivery of services from planning though to execution while supported by a highly experienced platform team to provide mentoring and guidance.

📌 Maintenance Planner (Melbourne)
🏢 Cbre
📍 Melbourne