NP Surveys is a Perth-based surveying company providing professional surveying services to construction projects throughout the Perth metropolitan area.
We have an established team of approximately 10 staff and work across a range of construction projects in metro WA. We are looking for an organised, capable and proactive Accounts & Administration Officer to join our team on a casual basis, working approximately 2–3 days per week from our Malaga office.
The Role
Reporting directly to the Director, you will be responsible for managing the day-to-day accounts, invoicing and administrative functions of the business.
We are looking for someone who can hit the ground running, work independently and take ownership of their responsibilities. Ideally, you will be comfortable reviewing existing processes, implementing your own workflows and finding ways to make the administration side of the business more productive.
Key Responsibilities
- General bookkeeping and day-to-day accounts management.
- Managing employee timesheets, hours and job allocations.
- Preparing and issuing client invoices.
- Preparing monthly progress claims and payment claims for construction projects.
- Monitoring outstanding invoices and following up payments.
- Processing supplier invoices and managing accounts payable.
- Assisting with payroll and employee administration.
- General office administration and supporting the Director with business administration requirements.
- Identifying opportunities to improve and streamline existing administrative processes.
Skills & Experience
- Previous experience in a bookkeeping, accounts administration or similar role.
- Good working knowledge of accounting software, preferably Xero.
- A sound understanding of bookkeeping software and its functions, including invoicing, accounts payable, receivables and reconciliations.
- Experience with timesheets, payroll and job costing.
- Experience preparing progress claims or working within the construction industry would be highly regarded.
- Strong organisational skills and attention to detail.
- Ability to work autonomously, manage priorities and meet deadlines.
- A proactive approach, with the confidence to establish and implement efficient workflows.